Senior Staff Assistant - Parks and Recreation

Salary : $19.97 - $30.92 Hourly

Location : Coconut Creek, FL

Job Type : Full-Time

Job Number : 2026-05

Department : Parks & Recreation

Opening Date : 10 / 16 / 2025

FLSA : Non-Exempt

Description

When you come work for the City of Coconut Creek, although you're assigned an employee number, you're not treated like one. With an average of 10 years of service (some as many as 30-plus!), our employees know they can transform their careers in Coconut Creek, the "Butterfly Capital of the World." Today you may be applying to our Senior Staff Assistant position, but tomorrow that role could lead to anywhere in the City! And in the days, months and years in between, you'll be treated like family and invited to participate in fun events like Public Service Recognition Week, Halloween costume contests, wellness fairs, meditation sessions, chair massages, charitable causes, and so much more!

The City of Coconut Creek has been spotlighted as one of the "Best Cities to Live in America" by Money Magazine and a Top Ten Place to Live in Florida by Movoto and NerdWallet. This past year, we were awarded the Honorable Culture of Well-Being by Cigna and ranked #7 Healthiest Employer to Work For in the medium-sized company category by South Florida Business Journal. Our City is home to the Seminole Casino Coconut Creek, Butterfly World, and the Coconut Creek Promenade. Every one of our business owners and 58,000 residents rely on our awesome 400+ employees. Are you ready to be one of us?

If you are interested in making a difference in the lives of others and serving the public; if you are innovative, progressive, dedicated, and looking for a workplace where you belong, consider applying to join our Coconut Creek family.

Position Summary : Performs senior-level administrative support functions, which involve coordinating the dissemination of departmental and City information, developing filing systems, and coordinating internal administrative support work. Work performed is both routine and non-routine administrative support duties as dictated by the nature of the work area. The position is distinguished from that of Staff Assistant by the degree of accountability of the work. Work is performed under general supervision with limited latitude. Position exercises some judgment in accordance with well-defined policies, procedures, and techniques.

Hours of work : Monday through Friday, 8 : 00 AM to 5 : 00 PM. Days and hours are subject to change.

Pay Rate : $19.97 / hourly

• For internal candidates, the actual pay rate depends on the current salary and whether the position would be a promotion, demotion, or lateral position change.

Please note that after applying, you may receive an invitation to complete assessments for Microsoft Word, Microsoft Excel, and proofreading. Please do not delete this email from governmentjobs.com; it is part of the application process, and you will have to complete the assessments within 48 hours of receiving the email.

Essential Duties and Responsibilities

EXAMPLES OF ESSENTIAL FUNCTIONS :

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the classification. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Performs specific duties based on department / division assignment. For example :

Parks and Recreation :

Qualifications

MINIMUM QUALIFICATIONS :

High school diploma or GED is required, supplemented by two (2) years of directly-related administrative support experience.

KNOWLEDGE, SKILLS, AND ABILITIES :

Supplemental Information

PHYSICAL REQUIREMENTS :

Depending on the functional area of the assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and / or pulling of objects and materials of lightweight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

ENVIRONMENTAL REQUIREMENTS :

Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and / or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and / or moving vehicles, vibrations, electric currents, animals / wildlife, toxic / poisonous agents, gases or chemicals, oils and other cutting fluids, violence and / or disease, or pathogenic substances.

SENSORY REQUIREMENTS :

Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors.

Eligibility List Criteria : An eligibility list shall be valid for six months (may be extended up to two years at the City's discretion), or until the list is abolished, whichever comes first. The list is formed based on applicants who meet the minimum qualifications. Applicants on the eligibility list will be given consideration for each vacancy. Veterans' Preference shall be awarded, pursuant to Florida Statutes.

APPLICANTS SELECTED FOR HIRE MUST SUCCESSFULLY PASS PHYSICAL, DRUG TESTING, AND BACKGROUND CHECK.

NOTE TO APPLICANTS WITH DISABILITIES : Applicants with disabilities who will need special accommodations for testing must advise Human Resources not later than one (1) week prior to scheduled testing, so that appropriate arrangements can be made.

CITY OF COCONUT CREEK

BENEFIT SUMMARY FOR CIVIL SERVICE (NON-EXEMPT) PERSONNEL

HOLIDAYS - 10 paid full-day holidays and 2 paid half-day (Christmas Eve and New Year's Eve) holidays per year.

PERSONAL LEAVE - 16 hours / year (prorated the first year of employment based on hire date); does not roll over.

VACATION LEAVE - Employees earn vacation leave from the date of hire based on the following schedule :

Maximum accumulation is 200 hours as of the last day of the pay period including November 1 each year for employees with fewer than 10 years of service. Maximum accumulation is 240 hours as of the last day of the pay period including November 1 each year, with up to 80 excess hours payable per year, for employees with at least 10 years of service.

SICK LEAVE - Employees earn 0.0462 hours of sick leave for each hour of regular paid service. Accumulations in excess of 520 hours are paid out annually at a 50%, 75%, or 100% conversion rate depending on years of service.

GROUP INSURANCE PROGRAM

For each employee, the City pays the premiums for $20,000 Basic Life insurance, $20,000 AD&D, and Long and Short-Term Disability, and contributes towards the total premium for medical insurance. For employees selecting the High Deductible Health Plan (HDHP), employee-only medical insurance coverage is paid 100% by the City's contribution. Most employees who enroll in the City's HDHP are eligible to participate in a Health Savings Account (HSA). For those selecting a medical plan with higher premiums, dependent coverage, and / or optional benefits, employee contributions are made through bi-weekly payroll deduction. Eligibility for coverage is the first of the month following thirty (30) days of full time employment.

Proof of medical coverage is required for full-time City employees. However, employees may opt-out of the City's group medical insurance and receive a pre-determined dollar amount paid bi-weekly through payroll. The City's insurance program includes a Section 125 Program, which allows eligible employees to pay for medical and dental insurance, dependent health coverage, HSA Contributions (if eligible), additional life insurance, some AFLAC policies, etc., and any other eligible insurance premiums with pre-tax dollars, and / or set aside pre-tax dollars for unreimbursed medical, dependent or elder care. Certain optional benefits, such as Legal Shield, Identity Shield, certain amounts of life insurance and some AFLAC plans, must be paid on a post-tax basis. All payments are made bi-weekly by payroll deduction. Changes to selections may only be made during qualifying periods.

PENSION / RETIREMENT PLAN

The City participates in the Florida Retirement System (FRS), which offers a choice of either a Pension Plan (defined benefit) or an Investment Plan (defined contribution). The City contributes an amount to the selected plan that is determined by the State Legislature. In addition, employees contribute 3% through a pre-tax payroll deduction. The Pension Plan benefit is determined by multiplying the Regular Class rate of 1.6 times the years of FRS service times the average of the employee's highest paid eight (8) years of salary. The Investment Plan benefit is based on the performance of selected funds over time. Employees in the Pension Plan are vested after eight (8) years of service; vesting is after one (1) year of service for the Investment Plan. Normal Retirement for the Pension Plan is age 65 with 8 years of Regular Class service, or 33 years of Regular Class service regardless of age. Early Retirement is any age after eight (8) years, but less than 33 years of service (There is a penalty of 5% per year under age 65.) There is no age or service requirement that must be met to receive a benefit under the Investment Plan, provided the one (1) year vesting requirement has been met.

Employees may also make voluntary contributions to a 457 Deferred Compensation Plan or Roth IRA Plans with ICMA-RC, up to the annual limit as defined by the IRS.

LONGEVITY PAY - Employees are eligible for an annual lump sum longevity payment as follows :

TUITION REIMBURSEMENT PROGRAM

Employees who have completed their one (1) year probationary period are eligible to participate in the Tuition Reimbursement Program. With approval of the course(s) and subject to availability of funds, employees may be eligible for reimbursement of 100% for a grade of A, 75% for a grade of B, and 50% for a grade of C. The maximum tuition reimbursement available to any employee shall be the equivalent of (18) credit hours per fiscal year at either the State of Florida community college level or the State of Florida university level.

PAY-FOR-PERFORMANCE

Employees are eligible for up to 5% in pay-for-performance compensation, based upon their annual evaluation, provided said compensation is approved and funded in the city's adopted budget.

DISCOUNT PROGRAMS

The City offers a variety of discount programs. The following are some areas for available discounts : Healthy Meals, Health Services, Banking / Financial; Cellular / Data and Computer Services, Entertainment, Retail and Travel.

WELLNESS PROGRAMS

The City of Coconut Creek offers a wide variety of wellness initiatives and programs. Some of these initiatives and programs are : Weight Watcher's at Work, Walking Challenges, Wellness Warrior Reimbursement Program, Annual Wellness Fair, several wellness preventive screenings, flu shots, and mammogram wellness screenings. The City is always looking for new ways to improve the overall health and wellness of its employees.

Please note, the benefits listed above are subject to change. Full descriptions of each benefit listed may be found in the City's Code of Ordinances, Administrative Orders, applicable Collective Bargaining Agreement, on the employee portal or by contacting Human Resources and Risk Management at 954-973-6715 or hr@coconutcreek.net.

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?

02

Do you possess a High School Diploma, GED or equivalent? Note : A copy of transcript / degree must be submitted with your application.

03

What is the highest level of education you have completed? Note : A copy of transcript / degree must be submitted with your application.

04

How many years of directly-related administrative support experience do you possess?

05

Please explain where / when experience was obtained. (Must be supported by employment history as detailed on employment application; subject to verification.)If you indicated having one or more years of administrative and / or clerical experience, please describe in detail where and how you gained this experience. The information provided must also be reflected in your application. 'See resume' is not an acceptable answer. If you do not have this experience, please indicate 'Does not apply.'

06

Do you possess verifiable experience as a Staff Assistant or a similar position working in a government municipality?

07

Please explain where / when experience was obtained. (Must be supported by employment history as detailed on employment application; subject to verification.)The information provided must also be reflected in your application. 'See resume' is not an acceptable answer. If you do not have this experience, please indicate 'Does not apply.'

08

Computer Skills : I possess knowledge in the following areas (check all that apply) :

09

Which one of the following best describes your highest level of Microsoft Word proficiency? You may be required to take a Word proficiency test.

10

Are you proficient in creating & modifying Microsoft Excel spreadsheets?

11

The Senior Staff Assistant must be able to handle operating the front desk area on a consistent basis. Do you possess the ability to multi-task and operate front desk operations?

12

Identify which of the following administrative duties you have performed :

13

I possess the ability to clearly communicate and understand information in English, both orally and in writing.

14

Do you communicate and understand any other languages besides English?

15

If so, please list language(s) :

16

I possess the ability to regularly attend work and arrive punctually for the designated work schedule and to flex time as needed for city events.

17

I possess advanced knowledge of standard office practices, procedures, equipment, business math, and administrative support techniques.

18

In this position, the ability to multi-task and demonstrate strong customer service skills is needed. This position will handle front desk operations regularly.What experience do you have with this in this front desk field?

19

Describe why you desire employment with the City of Coconut Creek. Please also state any additional information you feel may be helpful to us in considering your application.

20

I understand and meet all of the requirements of the position (including but not limited to education, experience, knowledge, skills, abilities, and physical requirements), and I am able to perform the essential functions of the position, with or without reasonable accommodation.

21

If a current employee, enter the total number of full years employed by the City of Coconut Creek :

Required Question