Executive Assistant

Hiring Solutions LLC • East Lansing, MI, United States

11 hours ago

Job type

Full-time

Job description

Executive Assistant

Organization : The National Association of College & University Food Services

Location : East Lansing, MI

Pay Range : $70,000 - $85,000

Summary :

The executive assistant provides secretarial and administrative support to the president / CEO and maintains a position of high visibility to board members and key volunteers. The position performs a variety of complex and routine activities that may require access to highly confidential information. The executive assistant provides high-level organizational management support for the association and operation of the building.

Position Responsibilities :

Executive Support

Set appointments / schedule meetings and manage president / CEO calendar
Manage / screen president / CEO phone calls, may be required to back up others on general telephone coverage
Escorts president / CEO visitors
Make / manage travel arrangements for president / CEO
Type / create reports, letters, memos, minutes, and other documents for president / CEO
Manage president / CEO expense reports
Conduct research and prepare documents to prepare president / CEO for meetings
Completes non-routine complex projects and assignments which may include creating spreadsheets or other confidential documents
Independently identifies and initiates process improvement areas with limited direction
Responds in executive’s absence to refer requests for action or information to the appropriate staff member if needed, and decides if executive should be notified of important or emergency matters

General Office Administration

Manage computer, IT and telecom issues in coordination with outsourced IT firm(s)

Manage office supply inventory

Oversee physical plant (building) and manage contracts with building maintenance vendors

Develop budgets for general office administration related functions

Perform various office management duties

Manage select confidential human resource responsibilities and records

Manage and retains association contract files

Oversees document retention policy and policy execution

Independently identifies and initiates process improvement areas with limited direction

Governance

Prepare Board meeting briefing books

Schedule, plan and execute Board meetings / meeting logistics

Schedule select committee meetings, including nominating committee

Prepare documents for select committee meetings, including nominating committee

Provide overall support for board nomination / officer process

Build and maintain relationships Board members and key volunteers

Develop budgets for governance related functions

Coordinate Board travel and Board member expenses for Board meetings

Maintain Policies & Procedures Manual

Other duties as assigned by president / CEO.

Create a job alert for this search

Executive Assistant • East Lansing, MI, United States