MANAGEMENT REVIEW SPECIALIST - SES - 73000265

Management Review Specialist - Ses - 73000265

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals, businesses and families across the state, the Florida Department of Revenue invites you to apply to become an essential member of our team. We are committed to maintaining a diverse workforce and providing employment opportunities to veterans and individuals who have a disability.

Job Summary :

This Management Review Specialist is a senior position for Contract Management in the Purchasing and Facilities Office. This position coordinates contract administration and oversight activities and reviews business cases prior to routing for approvals.

Initiates the routing of all contract documents through DocuSign. Performs spot audits of contract files within the Office of Financial Management (OFM) and the Department's programs to ensure proper procedures are followed, and documentation is complete. Provides reports on compliance. Serves as point of contact with the Auditor General, Department of Financial Management (DFS) audit staff, and the Department's Inspector General for internal and external audits involving contract activities. Assists with contract development for Programs where needed. Ensures contracts are properly closed out upon contract termination. Develop internal contract manager training including job aids and communications as needed. Presents such training as necessary. Reviews contract monitoring plans and contract corrective action plans (CAP) on random infrequent basis in ensure compliance with internal contracting procedures. Maintains the internal (or external) database of certified contract managers and ensures all contract managers obtain the appropriate Department of Management Services or DFS training as required by law.

Provides data maintenance in the Department's various procurement related systems (CATS, FACTS, Share Point), provides and monitors access to systems, updates the Purchasing Office Share Point site, performs quality assurance related to the Department's data uploading to the State's transparency site (FACTS). Oversees the imaging of contract documents for upload to FACTS while ensuring confidential information is redacted. Performs semiannual access security reviews for the Contract Accountability and Tracking System (CATS) and reports discrepancies to supervisor. Coordinates records retention and destruction schedules for the section's contract and solicitation documents.

Investigate and coordinate process improvement strategies for the overall contracting process through research of best practices. Schedules and coordinates best practices meetings for the purposes of idea sharing among programs. Proposes and incorporates updates to the Purchasing and Contract Management Manual as needed based on analysis of best practices. Develops checklists and other resources for procurement and program staff to facilitate compliance with law, rules and procedures. Assists in the review and enhancement of the Department's Contract Accountability Tracking System (CATS) and assists in troubleshooting errors or discrepancies, if needed. Reviews and develops a feasibility assessment for developing a paperless contract document management initiative (long term project all contract legal documents, monitoring documents and financial documents contained in a single image system). Oversees electronic routing of contract documents with electronic signatures through DocuSign.

Minimum Requirements :

• Currently employed with a State Personnel System agency or department.
• Three or more years of experience in procurement or contract management, in a professional environment involving quality assurance for the administration and management of formal two-party contracts or a bachelor's degree and one or more years of experience in procurement or contract management, in a professional environment involving quality assurance for the administration and management of formal two-party contracts.
• Three or more years of experience in applying Florida procurement laws and rules.

Preferences :

Special Notes :

Salary :

$61,050.00 - $65,000.04 / Annually.

Benefits :

Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, paid parental leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.