Payroll Administrator

Makowsky Ringel Greenberg, LLC is currently accepting applications for a Payroll Administrator for its operations in the Memphis metropolitan area. The Payroll Administrator will manage our organization's payroll by processing employee wages, calculating and withholding taxes and deductions, ensuring timely payments, and maintaining accurate records. Key responsibilities include entering data into payroll systems, verifying timesheets, providing employee support for pay-related questions, preparing payroll reports, and staying current with labor laws and tax regulations to ensure compliance. The Payroll Administrator will report to the Human Resources & Payroll Manager and will work within the HR department, collaborating with other teams to ensure accurate employee data is maintained throughout the payroll cycle.

Core Responsibilities

Payroll Processing

Computer proficient in processing bi-weekly payrolls accurately and efficiently , calculate, and verify employee wages, salaries, overtime, bonuses, and other compensation.

Deductions and Taxes

Calculate and withhold federal, state, and local taxes, as well as other deductions like benefits, garnishments, and retirement contributions.

Payment and Distribution

Ensure payments are disbursed to employees on time, whether through direct deposit or by issuing paychecks and pay stubs.

Record Keeping

Maintain accurate and up-to-date payroll records, including employee data, earnings, deductions, and changes. Scan all payroll records and related HR documents into respective folders for safekeeping and ease of access.

Administrative Tasks

Data Entry

Input employee information, hours worked, and other relevant data into the payroll system.

Timesheet System Management

Collect, review, and verify employee timesheets and timekeeping data to ensure accuracy.

Employee Inquiries

Act as a primary point of contact for employees with questions about their pay, deductions, or benefits.

Payroll Reports

Generate various payroll reports for management, such as payroll summaries, tax filings, and data analysis.

New Employee Search & Onboarding

The Payroll Administrator will initiate background checks, facilitate drug testing, and conduct reference checks.

Periodically will be back up for the receptionist

Compliance and Coordination

Regulatory Compliance

Stay informed about and adhere to all applicable labor laws, tax regulations, and company policies to ensure accurate and lawful payroll practices.

HR and Finance Collaboration

Work closely with the Human Resources department to ensure accurate employee data and coordinate onboarding and benefits information.

Auditing

Conduct internal audits of payroll records to identify and resolve any discrepancies or errors.

System Management

Administer and manage the company's payroll and timekeeping software system, possess computer proficiency, and willing to assist in the transition to other computer platforms.

Other Duties as Assigned

Requirements

• High school education or equivalent
• Ability to read, write, and comprehend the English language
• Excellent communication, organizational, and people skills
• Competency with computer applications
• Ability to deal with sensitive and confidential information
• Strong work ethic
• Task management and workflow coordination
• Prior payroll experience preferred but not required

Benefits