Proposal Writer Job at Vci Hsv in Huntsville

Role Overview

Produce professionally written proposal and pitch content that superbly articulates the organization’s value proposition and win themes. This is a highly networked role that requires a forensic attention to detail and the ability to work under pressure and demanding deadlines. The Proposal Writer plays a leading role in ensuring the effective coordination and timely completion of quotes. The Proposal Writer is typically engaged to help develop the value proposition and articulate the win themes and solution narrative. It is heavily involved throughout the Proposal Phase and typically exits after clarification questions have been submitted.

Experience

• Proven skills in writing and editing proposal content within a complex business environment.
• Experienced in leading storyboarding sessions, participating in key review meetings/ final document review, content sign-off, and document production.
• Excellent written English language skills are essential for this role.
• Experience coordinating/managing and updating a knowledgebase system.
• Understand the basics of prompt engineering for generative AI and how it can be used for proposal writing, content creation, tone adjustment, and task automation.

Core Responsibilities

• Re‑write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery.
• Ensure win themes are articulated in such a way to meet / exceed the client’s requirements.
• Deliver completed written proposal responses to the Proposal Manager against agreed RFP deadlines, escalating issues as required.
• Work with brand marketing and proposal teams to define the brand style and voice for proposal writing, ensuring this is consistently applied across all content.
• Lead storyboard sessions with bid / proposal team members.
• Undertake market research for the kick‑off and solution meetings.
• Proactively develop and manage a network of subject matter experts.
• Assist the Bid / Proposal Manager in developing a proposal structure.
• Identify and re‑work existing pre‑written content where relevant.
• Coach sales and solution / SME teams in writing best practice.
• Present and tag all new proposal content to the Knowledgebase Manager for potential re‑use.
• Communicate and influence at a senior level.
• Excellent time management / prioritisation skills.
• Forensic attention to detail and meticulous proofreading skills.

Measure of Success

Typical measures of success include error‑free, grammatically correct on‑time proposal content, and high scoring proposals answers against client RFP criteria.

Education / Experience

• High school diploma / Associate’s degree preferred.
• Five years of experience in proposal process.

Required Qualifications, Knowledge and Skills

• U.S. citizen.
• Active Secret security clearance obtainable.
• Highly adaptable to quickly changing environment/requirements.
• Self‑starter who is organized, detail‑oriented and can handle multiple tasks at the same time.
• Honesty, superior ethics; professional manner and disposition; positive attitude; ability to be a team player.
• Excellent interpersonal skills; ability to work well with a diverse group of people and departments.
• Ability to gather pertinent information and formulate solutions.
• Excellent written and oral communication skills; MS Office proficiency.
• Ability to balance and prioritise work.

Benefits

Our benefits package includes medical, dental, vision, long‑term disability, life insurance, short‑term disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401(k) plan, and a fun and enthusiastic work environment that promotes a work/life balance.

How to Apply

VCI offers a team‑oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top‑caliber professionals, we invite you to submit your resume electronically.