Accounts Payable Specialist

Impact You’ll Make

This role plays a critical part in maintaining accurate financial records and ensuring timely, compliant payment processing across the organization. You’ll help support smooth month-end close activities, strong vendor relationships, and a reliable procure-to-pay process while contributing to continuous improvement efforts within the finance team.

• Ensure accurate and timely processing of supplier invoices, employee expenses, and payments.

• Support the integrity of financial reporting through reconciliations, accruals, and discrepancy resolution.

• Contribute to efficient workflows and strong internal controls across accounts payable operations.

• Provide responsive, high-quality support to internal stakeholders and external vendors.

What You’ll Do

• Enter supplier invoices and miscellaneous payment requests, researching and resolving discrepancies as needed.

• Review employee expense reports to ensure proper coding and compliance with Stout’s expense policy.

• Support corporate cardholders by answering general inquiries and monitoring activity to ensure timely expense submission.

• Prepare monthly accrual journal entries and assist with month-end close activities.

• Perform bank reconciliations to ensure all transactions are accurately recorded.

• Review and maintain vendor documentation, including processing vendor updates and changes.

• Assist with weekly payment runs, including ACH, wire transfers, and checks.

• Monitor workflows in Workday to ensure timely processing and approval of payments.

• Investigate and resolve vendor statement discrepancies, payment inquiries, and general ledger issues.

• Assist with annual 1099 review and support timely filing with the IRS.

• Participate in special projects, process improvements, and other duties as assigned.

What You Bring

• 2-6 years of accounts payable or related accounting experience.

• Working knowledge of accounting principles, math, and deductive reasoning.

• Familiarity with generally accepted accounting principles (GAAP).

• Proficiency with Microsoft Office products, particularly Excel.

• Experience with Workday ERP preferred, but not required.

• Strong verbal and written communication skills.

• High level of accuracy, thoroughness, and attention to detail.

• Excellent organizational skills with the ability to manage multiple priorities.

• Ability to handle confidential information with discretion.

How You’ll Thrive

• Adapt to changing priorities and deadlines with flexibility and professionalism.

• Work effectively under pressure while meeting deadlines and maintaining accuracy.

• Collaborate well with team members and internal stakeholders.

• Demonstrate accountability and ownership over assigned responsibilities.

• Embrace continuous improvement and actively contribute ideas to enhance processes.

• Uphold Stout’s core values, including being team-oriented, responsive, and committed to excellence.

A reasonable estimate of the current range is $28.37 - $36.00 hourly. This role is also anticipated to be eligible to participate in an annual bonus plan. Available benefits are based on eligibility. Our Total Rewards package includes a variety of options, including medical and dental plans, vision coverage, disability and life insurance, 401(k) plans, and access to other wellness-focused benefits. Depending on employment category, Stout offers Personal Time Off per calendar year based on standard work hours and years of service or Discretionary Time Off. Additionally, each year the firm publishes a calendar of holidays to be observed during the year. Information about benefits can be found here - .

Why Stout?
At Stout, we offer a comprehensive Total Rewards program with competitive compensation, benefits, and wellness options tailored to support employees at every stage of life.

We foster a culture of inclusion and respect, embracing diverse perspectives and experiences to drive innovation and success. Our leadership is committed to inclusion and belonging across the organization and in the communities we serve.

We invest in professional growth through ongoing training, mentorship, employee resource groups, and clear performance feedback, ensuring our employees are supported in achieving their career goals.

Stout provides flexible work schedules and a discretionary time off policy to promote work-life balance and help employees lead fulfilling lives.

Learn more about our benefits and commitment to your success.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.