Onboarding Specialist

Onboarding Specialist (Non-Clinical) ??? Human Resources

Pay :  $25.00 - $30.00; based off experience

Location : Fully remote ??? candidates must be local to the Chicagoland area. (First day onsite required to pick up equipment and verify system access.)

Summary

We are seeking a detail-oriented and customer-focused Onboarding Specialist to coordinate all aspects of the new hire onboarding process in a dynamic, fast-paced HR environment. This role partners closely with HR, IT, and external vendors to ensure a seamless onboarding experience while maintaining full compliance with organizational and regulatory standards. The ideal candidate thrives in remote settings, demonstrates exceptional communication and organizational skills, and handles confidential information with discretion and professionalism.

Requirements

Bachelor???s degree or equivalent work experience

HR experience, preferably in onboarding or talent acquisition

Strong technical proficiency with Microsoft Office Suite and applicant tracking systems

Excellent written and verbal communication skills

Proven ability to manage high-volume onboarding tasks in a fast-paced environment

Experience with compliance processes and background check coordination

Highly organized, detail-oriented, and customer-service minded

Ability to work independently and collaboratively across teams

Preferred : HR Certification (PHR or equivalent)

Responsibilities

Manage and execute all phases of new hire onboarding for assigned business units

Partner with HR, IT, and vendors to ensure timely system access and equipment setup

Review, verify, and process electronic onboarding documents in compliance with regulations

Conduct and monitor background checks, fingerprinting, and credential verifications

Coordinate physical clearances with Occupational Health and external vendors

Troubleshoot technical or process-related onboarding issues

Maintain complete and compliant employee records in accordance with legal standards

Audit onboarding data for accuracy and timeliness

Communicate onboarding progress with candidates, hiring managers, and HR partners

Support process improvement initiatives, documentation updates, and data audits

Stay current on HR trends and compliance best practices through ongoing learning

Benefits

Competitive compensation package

Fully remote role (with one-day in-person equipment pickup)

Professional development and training opportunities

Supportive and collaborative HR team environment focused on service excellence

#ZR-REP

#LI-HW1

#LI-Hybrid