Records Clerk

Abacus Staffing, a leading provider of comprehensive employment / placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, a competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title : Records Specialist (43317)

Job Locations : 2416 Courthouse Drive Bldg. 19 Suite 204, Virginia Beach, VA 23460

Schedule : Monday - Friday, 8 : 00am - 4 : 00pm (may include occasional weekends)

Payrate : $18.91 / hourly

Performance Standards : Accurately analyze recordkeeping practices and thoroughly inventory records; prepare complete and thorough reports and recommendations regarding records disposition and records storage, retrieval and disposal systems and equipment; conscientiously assist in the operation of the records center; readily perform records technician duties as required through cross-training.

Job Duties :

• Must be able to lift 50 - 60-pound boxes / which can be daily
• Maintain cleanliness of storage facilities and assist with building maintenance issues as needed.
• Accurately label, retrieve, transfer, and shelve boxes and files in storage facilities as per work orders.
• Review and correct any erroneous information in the Total Recall (TR) database, which is a software specific to the Records Management program.
• Locate Records Transfer Lists with past destruction dates, alphabetizing then by department / division, and them by destruction date (paper format).
• Create destruction reports using the TR database to compare against paper records to ensure boxes are accounted for and destroyed in a timely manner based on the general schedules provided by the Library of Virginia (LVA).
• Using the LVA website, determine the appropriate Records Retention and Disposition Schedule for the boxes listed on the Records Transfer Lists, to determine an accurate retention period for the boxes.
• If schedule numbers are listed on the Records Transfer Lists, ensure the retention schedule references remain accurate and date ranges provided are compliant with the retention period for destruction.
• Visit the Records Center to research boxes to provide the correct information needed to create a Certificate of Records Destruction which is now done in electronic format and known as an e-RM3 form.
• Create eRM-3 form(s) using the data collected and submit to the records coordinator of each department / division authorized to review.
• Using the data on the Records Transfer List and eRM-3 form, create a destruction work order in TR to be used by warehouse staff to pull boxes for destruction from the shelves.
• Maintain e-mails specific to confirmation of eRM-3 forms from the Library of Virginia.
• Track the eRM-3 form which is timed by the Library of Virginia (LVA) for 70 calendar days at each step.
• Answer phone and respond to questions from internal customers regarding records management and external individuals directing them to the correct department / division if they have reached us in error.
• Respond to questions / concerns from warehouse staff concerning work orders or other tasks.
• Create daily work orders for requests (retrievals, refiles, additional filing, etc.) that come in via e-mail and / or telephone as required.
• Respond to questions and assist staff with procedures / steps for creating various types of work orders as well as capabilities / tricks in the TR.
• As assigned, Standard Operating Procedure (SOP's) for the Records Management tasks.

Indicated Equipment to be utilized :

e.g. City vehicle, heavy equipment, forklift, tools, computer, software, etc., indicating type) CITY VEHICLE

Minimum / Special / Additional Requirements :

Weekly pay and benefits available!

Abacus Staffing

Visit us : 360 Southport Circle, Suite102 Virginia Beach, VA 23452

Contact us : (757) 495-3145 (text or call)

Apply at : www.abacusonline.jobs

Apply Today - Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

When you apply, your experience may be considered across business verticals :

Employment opportunities include a wide range of placement options : project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess :