Business Services Administrator

Business Services Administrator

Come see us at our Fall Career Expo; Thursday, October 30, 2025 - 10am 2pm @ Hylton Performing Arts 10960 George Mason Circle On the PW George Mason University Campus

Do you want to make a meaningful impact on our community, enhance the quality of life for our residents, and be part of a dynamic and engaged workforce? The Department of Public Works (an APWA Accredited Agency) is seeking an energetic and hardworking individual with exceptional financial management expertise and superior organizational skills to join our management team in the role of Business Services Administrator.

This position plays an essential role in managing business processes, budgeting and finance, and policy development to support the Department's Mission and overall operational efficiency. The ideal candidate will be a team player; will have the ability to lead a key functional area as a Subject Matter Expert (SME) for a large department; possess strong interpersonal skills working with a diverse workforce; possess excellent communications skills, oral and written; multi-years' experience in creating and presenting training materials to staff; high-level technical writing skills related to departmental policies, procedures and training to include reviewing division-level policies, procedures and training; strong knowledge of local government budgeting, procurement and accounting practices and principles. This is an excellent opportunity for a driven Financial Management professional to join Prince William County, which offers first-rate benefits, including paid vacation and sick leave, medical and dental insurance, and retirement plans.

About This Role :

This position is located in the Department of Public Works (DPW) Director's Office. It serves as the Subject Matter Expert (SME) / Lead for the Department's Financial Management functions (Accounting, Procurement, Budget, Internal Controls, etc.) for the four divisions of DPW, including Construction & Operations, Environmental Management, Neighborhood Services, and Solid Waste. This position will also be the primary liaison with other Departments to ensure these functions are coordinated with other agencies and meet County requirements.

Responsibilities in this role include, but are not limited to :

• Performing Departmental Accounting and Financial Management technical oversight of Divisions' financial transactions by reviewing and approving or rejecting items to ensure proper coding, documentation and the following of established internal controls and standard operating procedures (SOPs).
• Providing support, training and guidance for all business services staff (analysts, coordinators, specialists, technicians, etc.) and others by learning their needs and how they work, and by having a working knowledge in a variety of areas (Mobius, Board items, Financial Reporting and Forecasting etc.) for these staff to be productive and successful.
• Coordinating and directing overall Departmental budget processes, including pre-planning, Phase I, Phase II, division staff training and division reviews of their CXO-proposed budgets by making sure that all initiatives are thorough, correct and on time to give the Department the best chance of having said needs met.
• Reviewing and approving / rejecting Department's Board items with financial impacts.
• Serving as Department lead with the Finance Department's Mobius Team for all Financial System (Mobius / Oracle) matters, including approval workflows, user roles, various types of reports, staff training / meetings, and guiding staff on what to do or use when.
• Ensuring Department compliance with County Internal Controls requirements and expectations by coordinating the annual Internal Controls (ICQ) process with the divisions, providing information and direction to Department staff, auditing Division records as needed, writing or updating Departmental policies (or reviewing Division level policies) for compliance needs, and acting as the Department representative on the Internal Controls Council
• Reviewing, writing / developing, and revising Department financial and internal control-related policies and procedures, conducting staff training as needed and utilizing knowledge of County policies, procedures, and processes to ensure alignment and to meet or exceed executive management's expectations.
• Preparing Quarterly Financial Reports for the Department's Operating Budgets and key program Performance Measure statuses, and working as a team with the Department management to address any issues and trends identified in the reports.
• Coordinating Department-wide Fiscal Year closing details by ensuring all affected staff are trained and informed, and following County and Department instructions to ensure financial transactions are recorded in the correct Fiscal Year.
• Keeping on top of national accreditation responsibilities, including keeping the Finance and Information Technology chapters up to date with the required "Management Practices."

To excel in this position, the ideal candidate will :

The position will report to the Senior Business Services Administrator and be an important member of the management team in Public Works.

Minimum Requirements :

High School Diploma or G.E.D. and 7 years of related experience.

Preferences :

Special Requirements :

Currently possess or obtain Virginia Drivers license within one month of employment.

Must be able to work the core hours of the Department 8 : 30AM-5 : 00PM MONDAY-FRIDAY.

Work Schedule :

Full-Time| Monday Friday schedule in an office environment 8 : 30am 5 : 00pm |37.5 hours per week. This position qualifies for occasional remote work depending upon required office staffing coverage and successful completion of the probationary period. Occasional evening work may be required.

Salary Range :

$91,162.50 - $152,509.50 Annually

Hiring Salary :

$91,162.50 - $121,836.00

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan. Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position. The following positions do not accrue leave and are not eligible for holidays or other fringe benefits :

Click on the link below to explore our plans and rates.