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Patient Access Representative
Patient Access RepresentativeLOS ORTHOPAEDIC AND SPINE SURGERY CENTER • Lafayette, LA, US
Patient Access Representative

Patient Access Representative

LOS ORTHOPAEDIC AND SPINE SURGERY CENTER • Lafayette, LA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description :

The Patient Access Representative serves as the first point of contact for patients, visitors, and healthcare providers. This role involves a combination of administrative duties, customer service, and clerical support to ensure a smooth and efficient flow of operations at the front desk. The Patient Access Representative plays a crucial role in managing patient check-in and check-out, verifying insurance information, answering inquiries, and maintaining a welcoming and professional environment for all visitors to the surgery center.

ESSENTIAL FUNCTIONS :

Patient Check-In and Check-Out :

  • Patient Reception : Greet patients and visitors in a friendly and professional manner as they arrive at the surgery center.
  • Check-In Procedures : Verify patient information, confirm appointments, and collect required documents such as insurance cards, identification, and consent forms
  • Ensure Smooth Patient Flow : Manage patient flow and ensure that patients are promptly checked in and escorted to waiting areas or exam rooms.

Insurance Verification and Documentation :

  • Verify Insurance Coverage : Collect and verify patient insurance information, ensuring coverage and ensuring prior authorization is obtained when needed.
  • Documentation Management : Ensure that all necessary paperwork, including insurance details, medical history, and consent forms, are completed and entered into the system accurately.
  • Billing Support : Assist with billing inquiries and provide patients with information about co-pays, deductibles, and other financial responsibilities.
  • Patient Communication and Customer Service :

  • Answering Calls : Answer incoming calls in a timely, professional manner, addressing patient inquiries or directing them to the appropriate department.
  • Provide Information : Offer general information to patients about services, preparation instructions for surgery, and general ASC policies.
  • Resolve Issues : Handle patient inquiries and concerns with professionalism and empathy, directing them to appropriate personnel for further assistance if necessary.
  • Coordination : Work with medical and administrative staff to ensure patients receive the information and support they need.
  • Administrative Duties :

  • Data Entry : Enter patient information and appointment details into the electronic health record (EHR) system.
  • Manage Front Desk Supplies : Ensure the front desk area is stocked with necessary forms, brochures, and supplies.
  • Maintaining a Professional Environment :

  • Patient Confidentiality : Maintain patient privacy and confidentiality in accordance with HIPAA regulations.
  • Facility Cleanliness : Ensure the front desk area is clean, organized, and presentable at all times.
  • Supportive Atmosphere : Maintain a calm, welcoming, and supportive atmosphere for patients, families, and visitors.
  • Work with Medical Staff : Collaborate with nurses, physicians, and surgical teams to ensure smooth patient transitions between departments (e.g., from waiting to surgery).
  • Assist with Clerical Tasks : Provide general clerical support to administrative and medical teams, as required, to ensure the overall efficiency of the ASC.
  • Working Conditions

  • Full-time position : Monday – Friday
  • The role is primarily based at the front desk area of the surgery center, involving regular interaction with patients, visitors, and staff.
  • Interaction with medical professionals, insurance companies, and external providers.
  • Occasional exposure to medical terminology and healthcare-related processes.
  • Benefits

  • Competitive salary and benefits package.
  • Opportunities for professional development and continuing education.
  • A supportive work environment focused on patient care and staff wellbeing.
  • Requirements :

  • High School Diploma or equivalent (required).
  • Additional education or certification in healthcare administration, medical office management, or related field is preferred.
  • Previous experience in a front desk or customer service role, preferably in a healthcare or medical setting.
  • Experience with insurance verification and scheduling is preferred.
  • Knowledge of medical terminology and familiarity with electronic health records (EHR) systems is a plus.
  • Strong interpersonal and communication skills with the ability to interact professionally with patients, families, and medical staff.
  • Excellent organizational and time management skills to manage a high volume of tasks in a fast-paced environment.
  • Attention to detail and accuracy in entering patient information and verifying insurance.
  • Ability to remain calm and professional under pressure or in difficult situations.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new office systems quickly.
  • Knowledge of HIPAA guidelines and confidentiality standards.
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    Patient Representative • Lafayette, LA, US

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