Assistant to Director Facilities and Operations

Job Posting At Guilford College

People are drawn to Guilford College for a number of reasons, including the College's core values of community, diversity, equality, excellence, integrity, justice, and stewardship.

Working at Guilford provides you with a rewarding opportunity to impact the developing lives of students from a range of diverse backgrounds. Guilford attracts those who are seeking a professional challenge and career advancement. It also attracts those who want to enjoy a beautiful campus and location in the dynamic city of Greensboro, North Carolina.

Guilford College offers a wide range of benefits for full-time regular employees, including 13 paid holidays, tuition remission, health insurance, telemedicine, life insurance, short-term and long-term disability, a retirement plan, and optional dental and vision insurance. In addition, employment at the College provides employees with access to numerous discounts for products, services, and attractions.

Position Summary

The principal function of this position is to assist the Director of Facilities and Campus Services in the planning, organizing, managing, and controlling of the business affairs in the Facilities and Campus Services departments.

Duties And Responsibilities

The responsibilities of this position include quantitative and organizational analysis to ensure that the business functions of the department are appropriately managed and controlled. Must effectively write reports, as well as position and policy statements.

Specific Responsibilities Include :

• Oversee facilities accounting functions including purchasing, billing and special project requests.
• Develops and disperses directives, guidance, and information to each director / supervisor to assist in division budget preparation. Provides technical assistance to each director in individual budget preparation and makes budget recommendations.
• Collects and reviews all division budget data to maintain consistency with departmental budget requirements. Formulates overall yearly departmental budget to be approved and submitted by the Director of Facilities and Campus Services. Advises Director of shortcomings and needed adjustments to ensure proper operation of department. Collects and analyzes financial information throughout the year for possible mid-year adjustment and guidance in upcoming year's budget.
• Develops ongoing budget performance reports and analysis providing financial guidance and recommendations to the Directors and Director of Facilities and Campus Services as appropriate.
• Three-year budget should be updated monthly and finalized by December 31 of each year.
• Vacation leave forms completed by employees should be reviewed on an as needed basis.
• Oversee the mailroom operation on days the manager is absent.

Management

Business Affairs

Systems

Experience

Bachelor's degree and least 5 years of higher education experience preferred. Outstanding interpersonal skills, excellent oral and written communication skills and a demonstrated strength in budget management and proven leadership abilities are preferred. Requires a working knowledge of computerized systems / software appropriate to physical plant operations or comparable experience. Accounting experience and the ability to prepare professional reports. Ability to provide leadership and encouragement to the front office and management staff that promote a team atmosphere. Establishment and maintenance of good communications with in staff, peers, and outside contacts. Must possess strong analytical skills, ability to be flexible and objective. Ability to react to demands with difficult time constraints. Must consistently provide timely, accurate accounting, budgeting, and personnel data within the acceptable policies and procedures. Familiarity with Workday is a plus.

Guilford College does not discriminate on the basis of sex / gender, race, color, creed, religion, national origin, sexual orientation, gender identity, disability, genetic information, military status, veteran status, or any other protected category under applicable local, state or federal law, ordinance or regulation. See our full Statement of Non-Discrimination.