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Program Assistant, Part-time

Program Assistant, Part-time

Harvard UniversityBoston, MA, US
30+ days ago
Job type
  • Part-time
  • Temporary
Job description

Program Coordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You'll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it's an opportunity to shape the future of medicine.

Job Description

The Program Coordinator plays a vital role in supporting innovative health policy education and fostering a dynamic community of emerging leaders through the coordination of academic programs and alumni engagement initiatives. The role involves five areas : 1) coordination of leadership in health policy course / seminar series; 2) liaising Reede Scholars to strengthen alumni support; 3) assistance with fellowship evaluation component by working with OCCE evaluation director; 4 coordination of other fellowship components such as journal club, shadowing, writing workshops, special sessions and annual meeting; 5) assistance with fellowship recruitment efforts.

Key Responsibilities :

  • Course & Seminar Coordination : Orchestrate health policy courses and research seminar series, managing all logistical elements from speaker arrangements and travel coordination to venue logistics.
  • Educational Support : Attend lectures and classes to ensure seamless execution, collect and analyze participant feedback, and maintain comprehensive program documentation.
  • Reporting & Documentation : Prepare seminar summaries, detailed interim and final reports, manage program correspondence.
  • Information Management : Conduct thorough library and internet research, perform literature reviews, and systematically gather and process program data.
  • Evaluation & Assessment : Analyze program effectiveness through data collection and evaluation synthesis.
  • Database Management : Enhance and maintain the Reede Scholars alumni database, ensuring accurate and current information across all platforms.
  • Community Building : Develop compelling alumni spotlight profiles, manage website content updates, and maintain active alumni communications through listserv management.
  • Event Coordination : Provide administrative support for the annual Scholars' Symposium and regional meetings, facilitating meaningful connections within the alumni network.
  • Engagement Activities : Schedule and conduct both exit interviews with current fellows and follow-up interviews with alumni to strengthen ongoing relationships.
  • Coordination of Fellowship Journal Clubs. Shadowing, special spring sessions and annual meeting.
  • Strategic Support : Assist in fellowship recruitment, selection processes, and annual meeting coordination.
  • Administrative Excellence : Manage meeting scheduling, travel arrangements, and reimbursement processes for fellows and alumni.
  • Program Development : Support the implementation of new fellowship activities and initiatives.

Qualifications

Basic Qualifications :

  • Three or more years of related experience. Education beyond high school may count towards experience.
  • Additional Qualifications and Skills :

  • Familiarity with the Harvard system is preferred.
  • Strong oral and written communication skills, organizational skills, and attention to detail.
  • Able to handle numerous projects, prioritize the take initiative.
  • Capable of working independently as well as a team.
  • Ability to deal with individuals at all levels within and outside of the University.
  • Strong computer skills required (MS. Office, Filemaker Pro.)
  • Additional Information

  • Term : This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.
  • Standard Hours / Schedule : Part-time, 20 hours per week. This is a hybrid position that requires three days a week in person and on-site. Hours and days of the week will be decided with the hiring manager once position is filled.
  • Visa Sponsorship Information : Harvard University is unable to provide visa sponsorship for this position.
  • Pre-Employment Screening : Identity
  • Other Information :
  • Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

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    Program Assistant • Boston, MA, US