Payroll Administrator II

Payroll Administrator II

The Payroll Administrator II is a key member of the University's Payroll Services team, responsible for supporting payroll processing and ensuring the accuracy and integrity of payroll data. This position coordinates and analyzes payroll discrepancies, assists with off-cycle and overpayment processing, conducts data analysis and documentation, supports garnishment administration, and reviews data integrity reports to identify and resolve issues. The role requires a strong focus on payroll accuracy, compliance, and employee customer service, working collaboratively with HR, Accounting, and departmental partners to ensure timely and precise payroll operations.

Responsibilities

Primary Job Duties :

• Review, reconcile, and audit payroll data including hours worked, earnings, deductions, benefits, and tax withholdings.
• Responsible for sending post-confirm query results to various areas post payroll confirmation.
• Partner with HR and department representatives to resolve data or calculation discrepancies before payroll runs.
• Research, validate, and document payroll over-payments in accordance with university policy. Prepare overpayment recovery communications and repayment options, coordinate repayment tracking with employees and the University Controller's Office to ensure timely recovery and financial reconciliation.
• Process and maintain employee wage garnishments in compliance with federal and state regulations, including child support, tax levies, and other court-ordered deductions. Verify receipt and accuracy of garnishment orders, set up and terminate deductions within Oracle HCM, and ensure timely remittance to appropriate agencies. Communicate with agencies and employees as needed to clarify requirements and maintain compliance with all legal and university obligations.
• Provide excellent customer service to employees and department representatives by addressing pay inquiries, deductions through a ticket platform and general inquiry emails.
• Support internal and external payroll audits by providing documentation and detailed transaction reports.
• Support system testing and validation activities related to payroll processing, including quarterly Oracle HCM patches, configuration updates, and functional enhancements.
• Contribute to standardization and documentation of payroll operating procedures.
• Support continuous improvement initiatives in payroll. Identify and recommend system or process enhancements to improve efficiency and accuracy.
• Monitor compliance with IRS, DOL, and state tax regulations.
• Ensure compliance with federal, state, and university payroll, wage, and hour regulations.
• Performs other duties as assigned.

Qualifications

Minimum Education & Experience :

Preferred :

Degree Equivalency Clause : Four years of direct experience for a bachelor's degree. Senate Bill 1310- The Florida Senate is conditional upon meeting all employment eligibility requirements in the U.S.

About Us

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application / interview process.

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.