Administrative Operations Assistant

Administrative Operations Assistant

We are seeking a proactive and mission-driven Administrative Operations Assistant to join our commercial cleaning business. This role is essential to our operations, anticipating the needs of our office team and ensuring seamless administrative and operational functions. The ideal candidate is a self-starter who takes initiative, thrives in a fast-paced environment, and is deeply aligned with our mission to honor God by creating caring, refreshed workplaces. Reporting to the Director of Operations, you will manage employee onboarding, scheduling, supplies, and client-related tasks with excellence and foresight.

Benefits include training and development, 401(k) matching, competitive salary, employee discounts, free food and snacks, health insurance, and paid time off. There are also potential opportunities to participate in retirement matches, supplemental discounted health insurance, vacation time, and a tech-savvy work environment.

The supportive culture is fun, supportive, and focused on love, grace, and integrity.

Key Responsibilities

• Proactive Support : Anticipate the needs of the office team, identify opportunities for improvement, and implement solutions without needing direction.
• Employee Onboarding & HR : Proactively guide new hires through the application process, onboard employees, track training compliance, and maintain organized personnel records.
• Scheduling & Time Management : Anticipate scheduling needs, create and manage employee schedules, monitor and edit timesheets, and ensure accurate payroll processing.
• Supply & Equipment Coordination : Monitor and order supplies for accounts and stockroom, track usage, and manage equipment / vehicle upkeep with foresight to prevent shortages or delays.
• Compliance & Quality Control : Monitor inspections, proactively escalate issues to the Director of Operations, and ensure adherence to company standards.
• Administrative Excellence : File and organize documents, manage internal linen services, and track employee birthdays and anniversaries to foster a caring workplace culture.

Qualifications

Exceptional organizational skills and the ability to multitask with a forward-thinking mindset.

Self-motivated with a proven ability to anticipate needs and act without being prompted.

Compensation : $35,000.00 - $50,000.00 per year.

Office Pride Commercial Cleaning Services is one of the most respected full-service janitorial and commercial cleaning companies in the nation. Built on a foundation of strong core values and a commitment to service excellence, our goals are to provide total customer satisfaction and a rewarding work environment for team members.

Office Pride is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.