GRANTS ACCOUNTING SPEC I

Posting Details

Posting Details

Posting Number

S14097P

Working Title

GRANTS ACCOUNTING SPEC I

Department

FD-SPA Post Award Accounting

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university () . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday

8 : 00-5 : 00pm

Advertised Salary

Commensurate with Experience

Posting Date

10 / 02 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

11 / 10 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Position Information

Classification Title

Accounting Technician II

FLSA

Non-Exempt

FTE

1.0

Minimum Qualifications

Associate's degree or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

This position involves the accurate and timely completion of invoicing or awarding pursuant with our external sponsors' contracts, grants, and agreements. The position will interpret award documents, establish, and maintain documents / files pertaining to post-award administration. This position will effectively work and communicate with personnel within the University, as well as federal, state, local, and other non-profit sponsors. Additionally, this position will work and communicate with the Pre Award Team. The workload for this position includes our easiest / least complicated sponsors. This position has consistent demonstration of independently managing work queue, honoring deadlines and performance metric expectations, resolving common issues, and consistently demonstrating SPA Customer Service Standards. This position will manage our entry-level desk comprised of our easiest sponsors (many of which have internal authorities) with the guidance of a mentor. Awarders will process a light load of the least complex letter of credits. This position will seek assistance with more complicated sponsors, invoice / award issues, etc. This position does not serve as a resource, guide, mentor or train others.

Knowledge, Skills, Abilities and / or Competencies

Ability to create and utilize complicated spreadsheets. Possess knowledge of accounting principles. Ability to communicate effectively and in a timely manner when assisting departmental contacts.

Physical Demands

Sitting for long periods of time

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Prepare and submit final invoices and financial reports as required under the terms of the contract, grant, or agreement on sponsored projects. Finals should be accurate, complete, and submitted within the deadline requirements. Deadlines should be strictly adhered to. Direct contact with the agency and UGA departmental financial representatives.

Percentage of time

30

Duties / Responsibilities

Prepare and submit invoices on certain sponsored projects. Knowledge of accounting principles necessary to properly prepare the invoices in accordance with sponsoring agency's requirements. Invoices will be consistently prepared, accurate, and submitted in a timely manner. Deadlines should be strictly adhered to. Monitor the resulting A / R : follow up on payments and any other resulting issues. Direct contact with the agency and UGA departmental financial representatives.

Percentage of time

30

Duties / Responsibilities

Prepare and submit financial reports in a timely manner on sponsored projects; knowledge of accounting principles necessary to properly prepare the reports in accordance with sponsoring agency's requirements. Reports will be consistently prepared and submitted in a timely manner. Deadlines should be strictly adhered to.

Percentage of time

15

Duties / Responsibilities

Perform various other functions such as periodic review of sponsored projects, processing journals, processing refund check requests, assisting with audit requests and such other duties as assigned as necessary in a timely, accurate and professional manner.

Percentage of time

15

Duties / Responsibilities

Serve as a liaison with certain academic departments, effectively communicating contract and grant requirements as necessary, responding to department contact questions, and attaining assistance from the department contacts as needed. The ability to communicate effectively and in a timely manner when assisting departmental contacts with sponsored project issues.

Percentage of time

10