Budget Analyst

Job Description

Job Description

Position Title : Budget Analyst

Department : Tribal Transportation Program

Salary Grade : 1027 Per Schedule

Position Status : Full-Time

FLSA Status : Non-Exempt

Position Summary

Under general supervision of the Transportation Director or designee, the Budget Analyst enhances

department effectiveness by providing administrative and financial support to the office of Tribal

Transportation and supports the Tribal Administration.

This job description is illustrative only of the responsibilities performed by this position and is not an allinclusive

list of all responsibilities, duties and skills required of personnel in this classification. Duties,

responsibilities and activities may change at any time with or without notice.

Essential Duties and Responsibilities

• Analysis of current and past budgets including preparation and justification of budget requests;
• Analysis of accounting records to determine financial resources required to implement program and submits recommendations;
• Allocates funds according to spending priorities in appropriate funding code in accordance with the regulations;
• Maintains automated budgeting systems and develops spreadsheets that demonstrate control of expenditures for program tasks / activities;
• Collects, posts and analyzes all department expenditures; meets with Bookkeeping to review discrepancies;
• Assists in writing proposals and developing budgets pertinent to its project tasks / activities;
• Interfaces with various funding agencies including private contractor bookkeepers regarding related budgets and invoices;
• Reviews contractor pay applications for accuracy and submits the appropriate documents for reimbursement or payment;
• Performs duties in an office setting by answering phones and working at a desk;
• Provides reference by developing and utilizing filing and retrieval systems of administrative correspondence, daily reports, and all documentation pertaining to the Transportation Program and its multiple projects;
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; preparing requisitions;
• Composes, copies and distributes memorandums, proposals, reports and various correspondence ensuring maximum accuracy;
• Schedules meetings, training, and / or travel arrangements required for program staff as needed;
• Contributes to a team effort by accomplishing related results as required;
• Maintains confidentiality of all privileged information; and
• Performs other duties as assigned or required.

Knowledge, Skills, and Abilities

Minimum Qualifications

Physical Requirements and Work Environment

While performing the duties of this job, the employee is regularly required to sit; use hands to finger,

handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The

employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must

occasionally lift and / or move up 10 pounds and occasionally lift and / or move up to 30 pounds; not to

exceed 40 pounds. If an item is above 40 pounds, lifting shall be done by two or more Tribal staff

members. Specific vision abilities required by this job include close vision, color vision, and ability to

adjust focus. Work is performed in a professional office environment with a moderate noise level,

occasionally working under stressful conditions and for extended periods of time. This position is

routinely exposed to Visual / Video Display Terminal (VDT) and extensive personal computer and phone

usage. Travel may be required. May be required to work occasional nights and / or weekends. The

employee is occasionally exposed to weather.

Operating Values

 Respect - Treats everyone with courtesy, politeness and dignity. Listens to and communicates

with teammates, employees and community members in ways that build mutual respect and

positive working relationships.

 Citizenship - Follows proper procedures and keeps appropriate records. Ensures compliance

with regulatory and legal requirements.

 Caring - Cares about and demonstrates concern for employees and community members. Builds

mutually beneficial relationships with employees, vendors and community members.

 Trustworthiness - Takes actions that build confidence in Department and Pueblo of Santa

Clara. Demonstrates honesty and high standards of integrity in all interactions. Gains trust and

confidence in relationships with teammates and employees at all levels.

 Fairness - Listens to the concerns of employees and community members. Takes specific

actions to ensure the success of employees. Make decisions after careful and appropriate

consideration.

 Responsibility - Takes accountability for the services provided, pursuing excellence in

everything. Finish rather than surrender to obstacles or excuses. Continually look for ways to

improve work. Fulfill obligations and help to fulfill the obligations of the Department.

Disclaimer

Working Conditions for individual positions in this classification will vary based on each departments'

utilization, essential functions and the recruitment needs at the time a vacancy is posted. Employee

must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Employment Requirements Successful completion of thorough background investigation and MVD check. Employees must comply with Tribal Safety Guidelines, Policies and Procedures and follow the HIPPA US Department of Health and Human Services Guidelines. Successful completion of the mandatory National Incident Management Training (NIMS) within the first 90 days of employment. Must pass a drug / alcohol test. Must have a valid New Mexico Driver's License and insurable through the Tribe's carrier and not have any DUI / DWI convictions within the last five (5) years from any Tribal, State or Federal Court. Must take and pass a current driving course from General Services Administration.