Executive Assistant

About Us

Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is a leading senior services organization in Northern California, providing older adults with comprehensive and innovative care that fosters purpose, dignity, and joy. The campus houses Frank Residences, assisted living and memory care, the Jewish Home and Rehabilitation Center, an acute geriatric psychiatric unit, and the Jewish Home and Senior Living Foundation.

For more than 150+ years, we have fully embraced aging in a community rooted in Jewish values of compassion, connection, and excellence, proudly serving over 2,500 individuals each year from all faiths and backgrounds.

Position Overview

The Executive Assistant (EA) provides support to the Executive Director and Assistant Executive Director. The EA will be responsible for performing a wide range of administrative duties / tasks and assisting with special projects. The ideal candidate is highly self-motivated, professional, friendly, tactful, has excellent organizational skills and capable of managing their workload and prioritizing tasks in a senior living environment.

Essential Job Functions

• Coordinate and organize information within the Administration office suite including answering calls / emails, returning voicemails / emails, scheduling meetings / appointments, maintaining contact lists, and developing systems to support the day-to-day office operations and support the community in remaining in compliance with Licensing.
• Interface with residents, families and staff to provide information about Frank Residences (FR), problem solve and offer general support. Act as the 'gatekeeper' to the Administration office.
• Prepare confidential and time-sensitive materials for meetings, presentations and general distribution.
• Maintain and order supplies for efficient office operations including office supplies, refreshments and other necessary items.
• Develop and maintain an organized filing system for both paper and electronic documents.
• Receive, sort and distribute mail for management office. Prepare and monitor vendor invoices.
• Independently manage and coordinate special projects as directed.
• Provide coverage for other roles, primarily the FR
• Perform a variety of other tasks as assigned related to organizational, regulatory and communication and administrative functions.
• Uphold a strict level of confidentiality
• Other duties as assigned

Qualifications :

PHYSICAL REQUIREMENTS / WORKING CONDITIONS :

Compensation & Benefits