Overview :
We are seeking a highly organized and technologically proficient individual with excellent written and verbal communication skills. The ideal candidate thrives in deadline-driven environments, demonstrates strong time management, strategic planning, critical thinking and attention to detail. Resourcefulness and the ability to anticipate needs are valued. Candidates should also possess negotiation and influencing skills, with a capacity to inspire and manage change. If you are friendly, well-spoken, eager to learn, and looking to build a career in a dynamic, innovative, and growing company, we encourage you to apply.
Key Responsibilities :
- Contract Management : Facilitate, distribute and maintain procurement contracts.
- Interdepartmental Communication : Act as a liaison to ensure clear and comprehensive communication across departments.
- CRM Management : Compile and update contracts in the CRM system, ensuring accuracy across platforms.
- Compliance Documentation : Complete and submit pre-qualification and CUPCCAA paperwork for all KYA Holdings Inc. subsidiaries.
- Vendor Management : Oversee third-party vendor qualification portals, keeping pre-qualifications current.
- Support for RFP / RFQ Processes : Organize and assist executives, sales and marketing teams.
- Sales & Marketing Support : Provide general assistance to these departments.
Additional Duties :
Support the management leadership team members' calendars.Provide phone support.Qualifications :
Experience : 3+ years in an administrative assistant or similar role (construction industry experience preferred).Communication Skills : Strong verbal and written communication, with the ability to write reports, handle spreadsheets, and respond effectively to inquiries.Technical Skills : Proficiency in G-Suite, Adobe Acrobat, Excel, Word, PowerPoint and Project management software.Reasoning & Math Skills : Strong analytical abilities, attention to detail, and the ability to apply basic mathematical concepts, including some Excel formulas.Work Style : Resourceful, detail-oriented, and capable of managing multiple tasks accurately and efficiently.