Mailroom Clerk II 2025-02613

Mailroom Clerk II

Salary : $17.01 Hourly

Location : Torrington, WY

Job Type : Permanent Full-time

Department of Corrections

Division : Wyoming Medium Correctional Institution

FLSA : Non-Exempt

Job Classification : BAMR04

Description and Functions :

The Wyoming Department of Corrections is seeking a detail-oriented and dependable Mailroom Clerk to provide mailroom services within a correctional institution. This position is responsible for performing the daily operations of the facility's mailroom, including sorting, screening, and distributing incoming and outgoing mail, as well as handling computer-based administrative duties.

Essential Functions :

Process, open, and scan incoming and outgoing inmate mail to decrease the introduction of contraband by promoting the safety and security of staff, inmates, and the public, and promoting the correctional facility's good order.

Accurately receive money.

Handle contraband identification and processing.

Operates mailroom machinery and / or data center printers.

Train other employees on areas of expertise, as needed.

Process and track outgoing inmate packages.

Primarily responsible for retrieving and delivering all mail to and from the Post Office, including institutional mail.

Inform inmates and staff of changes within the Postal Service, such as postage rates, addressing international mail, etc.; operation and maintenance of the postage meter.

Record all incoming and outgoing legal mail and process regular mail, as well as incoming inmate legal mail.

Coordinates mail activity with other areas by carefully scheduling delivery times and places, keeping to a strict schedule that will not interfere with those activities necessary to maintain the good order and security of a correctional institution.

Handles contamination, biohazards, etc., and signs for these when dealing with health labs, etc.

Responsible for scanning for contraband and other items that are not allowed in facilities; processing inmate mail and staff; and retrieving and delivering all correspondence to and from the Post Office. And being in daily contact with felons.

Ensures that relevant information related to inmate management is identified, flagged, shared with appropriate staff, and properly processed.

Gain information from PSI and social history; input into a database from the inmate's immediate family members.

Acts as the subject matter expert in a specific mailroom function, including mail-related computer and database programs.

May act as the Mail Services Supervisor in their absence.

Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment.

Qualifications : Preferences :

Preference may be given to applicants who have mailroom experience or who have worked in a correctional setting.

Knowledge :

Knowledge of the use of computers.

Knowledge of the Inmate Funds program for the receipt of incoming money.

Knowledge of court decisions, institutional, and Department of Justice policy.

Knowledge of inmate movement and the inner workings of correctional institutions.

Minimum Qualifications :

Education :

High School Diploma

Experience :

0-1 year of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations :

Must possess and maintain a valid driver's license.

OR

Education & Experience Substitution :

1-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Mail Clerk I

Certificates, Licenses, Registrations :

Must possess and maintain a valid driver's license.

Necessary Special Requirements :

Physical Working Conditions :

Must be able to lift 50 pounds, withstand weather extremes, and maintain a good working relationship with staff.

Exposure to hazardous materials, bodily fluids, chemicals, body parts, bio-hazards, and potential explosives requires handling time-sensitive mail, constant exposure to elements, driving delivery vehicles, and operating large and complex mailroom equipment.

Exposure to inside and outside environmental conditions.

Walking on cement floors regularly.

Stooping, bending, kneeling, and crouching on an occasional basis.

Reaching regularly.

Typing / Repetitive motion frequently.

Pre-service training is required.

Notes : FLSA : Non-Exempt

This position must pass a background / reference check.

The Wyoming Department of Corrections is a Drug-Free Workplace. Per WDOC policy, all staff are subject to drug testing while employed by WDOC. Successful applicants for employment must pass a background / reference check and drug screen prior to the appointment.

WDOC is a Tobacco-Free workplace and prohibits the taking, carrying, possessing, or introducing of smoking materials, smokeless tobacco, or tobacco substitutes on or into WDOC facilities and grounds.

WDOC has a strict dress code policy to includes standards for facial hair, body art, and piercings / gauges. All applicants must meet the standards of this dress code to be considered for employment.

WDOC offers a competitive benefits package including medical, dental, and life insurance, paid vacations and sick leave, paid holidays, a tuition reimbursement program, Wyoming State Retirement and 457 deferred compensation program, longevity pay, and opportunities for advancement.