Executive Assistant / Office Manager

About the role :

This position provides comprehensive administrative and operational support to the CEO, ensuring seamless coordination of executive activities and office functions. The role involves managing high-level meetings, handling sensitive projects, and overseeing office logistics. Success in this position requires exceptional organizational skills, discretion, and the ability to interact effectively with senior stakeholders.

Key Responsibilities :

Executive Support & Governance Coordination

• Serve as the primary point of contact between the CEO and board members, internal teams, and external partners.
• Manage complex scheduling, including domestic and international travel arrangements.
• Organize and execute meetings for governing bodies and committees, ensuring all logistics from agendas to seating plans are handled professionally.
• Prepare and format presentations, reports, and meeting materials. - Maintain accurate records of board membership and manage access to secure online resources.
• Facilitate virtual and in-person meetings, including sending invitations and managing participant lists.

Special Assignments

Office Management - Maintain inventory of office and kitchen supplies, ensuring readiness for meetings and events.

Qualifications : Experience

Skills & Competencies

Technical Tools

Physical & Work Environment Requirements