EHS Education & Family Services Coordinator

SUMMARY

In addition to working with the Head Start Education & Family Services Coordinator, supervises and provides training to all teaching personnel, develops curricula and provides educational resources for staff and volunteers. The EHS Education & Family Services Coordinator is responsible for all aspects of the EHS classrooms and EHS Home Based Program. The coordinator ensures compliance with applicable Head Start Program Performance Standards and organizes parent groups and committees necessary for parent involvement in the Early Head Start / Head Start (EHS / HS) Programs. Additionally, the EHS Education & Family Services Coordinator assists in the formulation, implementation and review of policies and procedures for this program. The coordinator is responsible for implementing ERSEA, (eligibility, recruitment, selection, enrollment and attendance) of EHS students as well as maintaining a waiting list for the program. In working with the HS Education & Family Services Coordinator, they will also be responsible to plan and implement Parent Orientation that must occur annually. The coordinator works intensively with families of enrolled children, providing them with opportunities to set and achieve goals, bettering their skills, and serving as a support person. The coordinator will also serve as a liaison between the Benodjenh Center EHS / HS programs and the community at large.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Report to work promptly from 8 a.m. to 5 p.m., or as scheduled by supervisor.
• Must be in compliance with all GTB reporting procedures, and any Federal / State procedures as required.
• Assure compliance with Benodjenh Center Curriculum.
• In conjunction with the HS Education & Family Services Coordinator m aintain Curriculum Committee consisting of staff, parents and community members and conduct at least 2 meetings per year.
• Develop and implement an annual training plan for all staff in conjunction with the HS Education & Family Services Coordinator.
• Directly supervise EHS classroom staff (teachers, assistants and aides ) and the EHS Home Visitors, including annual evaluations, performance goals and objectives, and authorize scheduling changes.
• Substitute as needed when EHS classroom staff is absent.
• Monitor EHS education files for each child including Individual Education Service Plans (IESP), portfolios and anecdotal observations .
• Maintain all records / files pertaining to the educational process of the children enrolled in the EHS program.
• Monitor Parent / Teacher Conferences and Home Visits, observing at least one per year, and monitor appropriate paperwork.
• Observe and note the behavior of EHS Center Based children in the classroom and on the bus.
• Make recommendations based on observations to the director.
• In conjunction with the teaching staff evaluate, and assess the academic skills of the EHS Center Based children at Benodjenh.
• Monitor on a monthly basis the lesson plans and safety checklists from each classroom.
• Conduct monthly, formal classroom observations, and informal ones as necessary.
• Assist in the implementation of program plans, policies and procedures in conjunction with Policy Council. Review annually.
• Assists in the preparation of annual budget and recommend allocation of funds for supplies, equipment, and program materials.
• In conjunction with Disabilities Manager, assist in the process of referring children suspected of having special needs (Observation Checklist, articulation screening, attend IFSP's / IEP's if necessary).
• Implement the Transition Plan. Review annually. Submit articles monthly to the Tribal and Center newsletter; edit teacher's weekly notes.
• Attend Case Management meeting.
• Attend monthly Policy Council & Parent Meetings.
• Attend staff, management and Department staff meetings as necessary.
• Conduct monthly EHS staff meetings.
• Serve as advisor to any EHS staff obtaining their Child Development Associate (CDA) Infant / Toddler or Home Based setting.
• Other duties as assigned by your supervisor that pertain to the Educational efforts of Benodjenh Center.
• Plan, organize and manage the Family Services of the EHS Center Based and Home Based Programs in a manner that reflects the goals and expectations of the program.
• Plans, formulates and carries out the goals, policies and objectives in the Head Start Performance Standards.
• Be in compliance with the Early Head Start / Head Start Benodjenh Cultural curriculum.
• In conjunction with the HS Education & Family Services Coordinator establish and maintain an outreach and recruitment process, which systematically ensures enrollment of eligible children.
• Encourage and provide opportunities for parent participation in the center, at home and in other activities.
• Assist the family in its own efforts to improve the condition and quality of life.
• Make parents aware of community services and resources and facilitate their use. In conjunction with the HS Education & Family Services Coordinator edit and update current Community Resource Directory annually.
• Complete Family Partnership Agreements and goal setting with each family enrolled in the EHS Center Based Program. Monitor the FPA's of the enrolled EHS Home Based families.
• To assist in providing, planning and informing parents of training opportunities.
• Assist Parent Committee Chairperson to plan and facilitate monthly parent meetings. Assist recording officer with preparing agendas and minutes as needed.
• Maintain up-to-date files, which will have a schedule of service delivery as well as a record of all services rendered.
• Maintain a database file for each enrolled EHS family, which will contain all information in compliance with Federal Head Start Performance Standards and Tribal regulations.
• Serve as an advocate for families with children enrolled in the Head Start / Early Head Start Program, and as an advocate for Head Start / Early Head Start, in general.
• Coordinate and facilitate Parent meetings and events. Work closely with Parent Committee to ensure organization, training and effective operation.
• Provide a planned program of experiences and activities, which support and enhance the parental role as the principle influence in the child's education and development.
• Facilitates direct involvement of parents in program planning, implementation and evaluation, including, decision-making.
• Submit monthly reports on direct service activities and status to the Center Supervisor.
• Participate in the conduct and analysis of the Self and Community Assessment.
• Work with Parent Committees and Staff in developing and implementing parent involvement.
• Recruit, train, assign schedule and monitor parent and community volunteers.
• Establish on-going collaborative partnerships with community organizations.
• Promote the access of Native American children and families to services that are responsive to their needs.
• Take an active role in community planning to encourage strong communication, cooperation, and the sharing of information among agencies and their community partners and to improve the delivery of community services to children and families in accordance with the agency's confidentiality policies.
• To serve as a representative for the program on various committees to promote the well being of children, families and the program in general.
• Monitor home visits, observing at least one per month and examine paperwork as it pertains to home visits including weekly Home Visit plans. Ensure home visiting staff are meeting all EHS / HS Performance Standards.
• Monitor Individual Education Service Plans (IESP) and Family Partnership Agreements (FPA) for each EHS family.
• Monitor and assure availability of supplies, equipment and maintenance of all aspects of the Home Base Program.
• Arrange for services in all functional areas, utilizing internal and external resources to provide medical, social, mental health, educational and special services as deemed appropriate.
• Other duties as assigned by your supervisor.

OTHER SKILLS AND ABILITIES

SUPERVISORY RESPONSIBILITIES :

Supervises EHS Teachers, Assistant Teachers, C lassroom / Bus Aides, and EHS Home Visitors .

EDUCATION & EXPERIENCE :

Must have a BA in Human Services or Social Work field. Must have experience in a supervisory position, with strong team leadership skills. One to three years experience in working in an Early Head Start and / or Head Start program preferred. Previous experience in the field, with skills in classroom management, and curriculum planning. Must obtain CPR / First Aid certification.

TYPICAL PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job, which includes lifting children ages birth to 5 years. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TYPICAL MENTAL DEMANDS

Must be able to effectively handle stressful and compromising situations, while remaining focused and professional. Must be able to deal with difficult people without losing perspective. Must be able to work productively under strict time constraints with variable deadlines. Must be able to make quick, informed decisions.

WORKING CONDITIONS

Work with children and adults on a one-on-one or group basis. Occasionally supervise children on the bus and outside.

COMMENTS

Native American preference will apply. Current and former Early Head Start and Head Start parents must receive preference for employment vacancies for which they are qualified. Must be willing and able to pass a background investigation and drug and alcohol urinalysis as a condition of employment. Adherence to strict company policy in regard to confidentiality is a must.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Management retains the right to add or to change the duties of the position at any time. Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Director of Human Resources.