Executive Assistant

Overview

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the ., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four . residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.

Responsibilities

Serve as the executive assistant to the Hospital and Market President and Senior Vice President. Oversees the daily administrative operations of multiple leaders or a single executive; represents the leaders to both external and internal contacts, and has accountability for relieving them of routine matters through appropriate independent action. The position requires considerable knowledge of the organization, policies and practices in making routine administrative decisions and in the approach to take to handle non-routine situations.

• Provide complex and confidential administrative support to the Hospital and Market President and Senior Vice President.
• Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.
• Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.
• Represent Market President and SVP as primary contact for and liaison with internal and external stakeholders.
• Serve as executive meeting planner / coordinator, handle travel arrangements as necessary including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.
• Arrange, and participate in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping.
• Support the annual budget process for the executive office to include expenses and programs in coordination with the Finance team.
• May provide coordination of administrative projects and / or the administrative portions of projects or activities.
• Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
• Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail
• Acts as direct assistant to the Vice President and handles special projects as assigned

Qualifications