HR Admin Assistant

Job Details:

Job Summary

Temporary Administrative Assistant

The Temporary Administrative Assistant will provide comprehensive administrative support and assist with HR-related tasks for a period of 3-6 months. This role is ideal for an organized, detail-oriented individual with general HR experience or a recent graduate with relevant internship experience. You will ensure smooth office operations and support HR functions during this temporary assignment.

Key Responsibilities

• Administrative Support:

  Manage calendars, schedule meetings, and coordinate appointments for leadership.

  Handle correspondence, including emails, phone calls, and mail distribution.

  Maintain organized filing systems (digital and physical) and ensure data accuracy.

  Assist with travel arrangements, expense reports, and event planning.

  Prepare reports, presentations, and other documents as needed.

• HR Support:

  Assist with recruitment processes, including posting job ads, scheduling interviews, and communicating with candidates.

  Support onboarding by preparing new hire paperwork and coordinating orientation schedules.

  Maintain employee records and ensure compliance with HR policies and procedures.

  Assist with payroll processing, benefits administration, and employee inquiries.

  Support HR initiatives such as employee engagement activities and training coordination.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field (recent graduates welcome).

• General HR experience (1-2 years preferred) or relevant internship experience in HR or administrative roles.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS systems Workday, BambooHR, or similar).

• Strong organizational skills with the ability to multitask and prioritize effectively.

• Excellent communication skills, both written and verbal.

• High level of discretion and ability to handle confidential information.

• Proactive, team-oriented attitude with a willingness to learn and grow.

Preferred Skills

• Familiarity with employment laws and HR best practices.

• Experience with applicant tracking systems (ATS) or payroll software.

• Ability to work in a fast-paced environment and adapt to changing priorities.