Administrative Assistant

R esponsibilities

• Provide administrative and office support to the Senior Manager and Manager.
• Enter data into databases and various platforms and process reimbursement requests.
• Provide daily logistical and administrative support to managers and the department.
• Answer, screen, and direct calls from Funds participants and members to the appropriate staff within the unit.
• Provide informed responses to member inquiries.
• Prepare expense reports by collecting receipts and other information verifying payments made.
• Manage calendars, including scheduling appointments and meetings and coordinating travel arrangements.
• Enter invoices in Oracle for processing.
• Prepare for meetings by organizing meeting materials, equipment, technology, space, refreshments, and more.
• Take meeting minutes and follow up on action items.
• Assist in streamlining and facilitating provider workshops and events.
• Prepare, maintain and update documents, reports, presentation materials, departmental processes and documents such as our schedule of assignments.
• Bolster reports, memos and correspondence through data and statistical compilation, final proof reading / editing and enhance presentation material.
• Perform additional duties and projects as assigned by management

Qualifications