Vendor Asset Coordinator, Full Time

Vendor Asset Coordinator (U)

The Vendor Asset Coordinator (U) manages the process and planning of loaned, borrowed, and consigned instruments and implants. The incumbent supports and troubleshoots all customer issues between the Central Sterile Processing department (CSPD), Surgical Services, surgeons, scheduling offices and vendor representatives pertaining to non-owned instruments and implants brought into the hospital.

Key responsibilities include :

• Ensuring instruments and trays are received and processed according to the standards and practices of OSHA, DOT, FDA, AAMI and manufacturer.
• Managing the loaner data within the instrument tracking system and vendor management system.
• Collaborating with the Value Analysis team, surgical service clinicians and vendors to continuously improve the loaner and consignment tray processes by utilizing Lean principles and methods.
• Keeping abreast of surgery schedules to ensure timely delivery of loaner trays prior to scheduled surgery.
• Assisting with vendor check-in and check-out to ensure Loaner management policy and procedure processes are followed.
• Ensuring all the manufacturers' recommendations for sterile processing instrument maintenance, sterilization, and disinfection processes are current for loaner and consignment trays.
• Instructing CSPD staff in identification of loaner instruments and processing according to the Instructions for Use (IFU's) and department policies and standard work processes.
• Maintaining loaner manual and automated documentation and assisting in reconciliation of tray component lists provided by vendors against any generated by the hospital, and reconciling missing instrument with the OR, CSPD, and vendors.
• Collaborating with the CSPD System administrator in maintaining the loaner trays in the instrument tracking and loaner tracking systems.
• Maintaining proper labeling, storage shelving, and retrieval of loaner instruments / trays and related records in accordance with regulations and hospital record retention policies.
• Coordinating the quality control checks, auditing, preventative maintenance and assessment of loaner instrumentation and providing appropriate reports reflecting the opportunities for improvement among CSDP & OR staff and facilitating continuous process improvements.
• Sending monthly compliance reports to vendors' managers.
• Adhering to University and unit-level policies and procedures and safeguarding University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core qualifications :

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.