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Senior Contract Administration Support Specialist

Senior Contract Administration Support Specialist

ProSidian ConsultingRichland, WA, US
9 days ago
Job type
  • Full-time
Job description

Senior Contract Administration Support Specialist

ProSidian is a Management and Operations Consulting Services Firm focusing on providing value to clients through tailored solutions based on industry-leading practices. ProSidian services focus on the broad spectrum of Enterprise Service Solutions for Risk Management | Compliance | Business Process | IT Effectiveness | Engineering | Environmental | Sustainability | and Human Capital. We help forward-thinking clients solve problems and improve operations.

Launched by former Big 4 Management Consultants; our multidisciplinary teams bring together the talents of nearly 190 professionals globally to complete a wide variety of engagements for Private Companies, Fortune 1,000 Enterprises, and Government Agencies. Our solution-centric services are deployed across the enterprise, target drivers of economic profit (growth, margin, and efficiency), and are aligned at the intersections of assets, processes, policies, and people delivering value.

ProSidian clients represent a broad spectrum of industries including but not limited to Aerospace And Telecommunications | Consumer Products, Services, And Retail | Development And Sustainability | DOD / Military | Energy, Resources, & Industrials | Financial Services | Government & Public Services | Information Technology, Media, And Telecommunications | Life Sciences & Health Care | Manufacturing And Operations | Nuclear and Environmental | Professional Services, etc. Learn More About ProSidian Consulting at www.ProSidian.com.

ProSidian Seeks a Senior Contract Administration Support Specialist - GSSC [Full-Time [W-2] Senior Consultant] located : The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area to Provide services and support as a Senior Contract Administration Support Specialist (PR0152) at The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area.

JOB OVERVIEW

Provide Contract Administrative Support on behalf of The Department of Energy Hanford Site, Hanford Procurement Division (HPD), (Richland Operations Office and the Office of River Protection)

RESPONSIBILITIES AND DUTIES

  • Assist contracting officers and contract specialists with general day-to-day contract administrative duties.
  • Assist with drafting contract documents.
  • Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
  • Assist with the preparation of various reports.
  • Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
  • Assist with the review and process of contractor invoices in a timely fashion.
  • Support correspondence creation.
  • Gather information for various audits or data calls.
  • Gathering information for various negotiation sessions.
  • Support in coordinating Contractor Performance Assessment Reporting evaluations by scheduling technical input, and working with the Contracting Officers and Contract Specialist
  • Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures.
  • Support review of contract actions submitted for policy compliance.
  • Support complex subcontract reviews in accordance with DOE and local guidance as requested.
  • Support of HPD actions file merging of files on websites / share drives.
  • Update and status workload tracking tool.
  • Utilize business operations experience to conduct tasks with minimal supervision.
  • Support in writing complex Pre-Negotiation Plans / Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions.

The Senior Contract Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word / Excel / PowerPoint) and related tools and technology required for the position.

Skills / Abilities / Education / Experience Requirements / Qualifications

  • Contract Administration Support Specialist shall possess the following minimum qualifications :
  • Bachelor's degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six years of experience may be substituted for education.
  • Minimum of 5 years of experience in Government contracts and contract Administration.
  • Working level knowledge of Hanford Site mission, activities and priorities.
  • Working level knowledge of DOE Hanford processes and procedures.
  • Working level knowledge of DOE's program management practices, policies, and procedures.
  • Experience with writing Pre-Negotiation Plans / Price Negotiation Memorandums within DOE preferred.
  • Strong clerical, administrative, and organizational capabilities.
  • Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
  • Familiarity with or ability to learn / use other technology management tools employed at Hanford.
  • Proven ability to interface successfully with senior level management.
  • Ability to work with government and Contract Administration Support Specialist to problem solve and formulate strategies for success.
  • Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
  • Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
  • Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
  • Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials / guides.
  • Excellent written and verbal communications skills.
  • Excellent communication responsiveness and customer service skills.
  • Proficiency in Microsoft 365.
  • Excellent knowledge of MS Word and Excel.
  • Experience in policy preparation and policy management, evaluations, assessments of contract documents, and quality assurance of contract Administration.
  • Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.

    • Competencies Required

  • U.S. Citizenship Required - You must be a United States Citizen
  • Excellent oral and written communication skills (This employer participates in the e-Verify program)
  • Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
  • All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.
  • Other Requirements and Conditions of Employment Apply
  • May be required to complete a Financial Disclosure Statement
  • Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

    • Ancillary Details of the Roles

  • TRAVEL : Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION : Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area
  • Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The Contractor shall ensure that duties are performed in a competent and professional manner that meets milestone / delivery schedules as outlined below :
  • Weekly Status Report. This report will address work accomplished, with deliverable progress provided to the technical monitor.
  • Monthly Status Report. This report will be a combination of the weekly status reports and shall be submitted with the monthly invoice. The report shall also include :
  • Deliverable progress, and date(s) submitted, submitted within the invoice period.
  • Work schedule for Contractor employees, to include any leave taken.

    • As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

    CORE COMPETENCIES

  • Teamwork ability to foster teamwork collaboratively as a
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