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Executive/Personal Assistant to CEO
Executive/Personal Assistant to CEOC-SUITE ASSISTANTS • Lake Oswego, OR, United States
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Executive / Personal Assistant to CEO

Executive / Personal Assistant to CEO

C-SUITE ASSISTANTS • Lake Oswego, OR, United States
9 days ago
Job type
  • Full-time
Job description

A highly successful and growing ecommerce wellness business is seeking a high-caliber Executive / Personal Assistant to serve as a strategic and personal right hand to the CEO. This role blends executive support, personal household management, operational coordination, and emerging chief-of-staff responsibilities.

This is not a traditional administrative role - you will enable the CEO to operate at maximum focus and efficiency by managing both business and personal workflows (approximately 50 / 50). The ideal candidate is proactive, organized, emotionally intelligent, and thrives in a fast-paced, entrepreneurial environment. Must be local to the Portland, Oregon metro area or willing to relocate.

About the Job :

Executive & Personal Support

  • Manage and optimize complex calendars, travel, and daily priorities
  • Act as a proactive gatekeeper to protect the CEO's time and focus
  • Coordinate personal and professional travel, appointments, reservations, and logistics
  • Monitor email flow, draft correspondence, and ensure follow-through on key tasks
  • Support household logistics (e.g., wellness scheduling, pet care, maintenance vendors)
  • Handle sensitive documents and confidential personal / business matters
  • Create meeting notes, summaries, task trackers, and preparation briefings

Project & Administrative Coordination

  • Track action items and deadlines across teams and stakeholders
  • Provide business administration support including expenses and vendor coordination
  • Assist with special projects and personal logistics (finance / tax document coordination, renewals)
  • Maintain systems and processes for task management and accountability

    • Communication & Relationship Management

  • Serve as a point of contact for internal and external stakeholders
  • Prepare agendas, briefing materials, and follow-up documentation
  • Coordinate with internal leadership on access, systems, and onboarding tasks
  • Communicate professionally with personal contacts and service providers

    • About You :

  • 5-7+ years supporting C-level leaders, founders, or entrepreneurs
  • Highly trustworthy with impeccable discretion and professionalism
  • Extremely organized, resourceful, and able to manage multiple priorities
  • Proactive; anticipates needs and solves problems independently
  • Strong written and verbal communication skills
  • Tech-savvy with proficiency in Google Workspace, communication and project management tools
  • Calm under pressure, confident, polished, and emotionally mature
  • Comfortable supporting both business and personal life logistics

    • Competitive salary; discretionary annual bonus; medical, dental, and vision insurance; paid time off. Opportunity for long-term growth with the organization.

    Hours : Full time, standard business hours with flexibility to address time-sensitive matters.

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    Ceo • Lake Oswego, OR, United States