Legal Billing and Data Analyst

Legal Billing Analyst

Location : New York, NY - Midtown Manhattan

Organization : A World Renowned Law Firm

Compensation : Base salary up to $130K based on related experience plus a generous performance-based bonus. Medical and Dental Coverage; Paid Time Off; 401K; Savings Accounts; Transit; All Firm Amenities; Exceptional Work Environment and Firm Culture.

Summary : The Legal Billing Analyst is responsible and highly experienced in billing management. The ideal candidate will be extremely knowledgeable and comfortable with E-billing processes and 3E.

Essential Functions :

• Assist with day-to-day billing operations
• Work closely with the Billing Manager to ensure compliance with the Firm’s policies and regulations
• Generate reports and metrics using the Thomson Reuters 3E product suite
• Process invoices
• Manage collections activities and follow up on outstanding invoices
• Build and maintain strong relationships with attorneys and clients
• Provide excellent customer service and adhere to client billing guidelines
• Collaborate with internal teams to streamline billing processes
• Monitor unbilled accounts to ensure timely billing and resolution of outstanding matters
• Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts
• Assist with the Conflict Search and New Matter Intake Process
• Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline
• Communicate new / changes in client policies to timekeepers
• Edit draft invoices based on partners’ mark-up, including : Write-offs, in accordance with firm policies / procedures
• Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise
• Monitor payment of assigned clients’ accounts receivable and coordinate collection efforts
• Provide assistance to partners and clients regarding outstanding and / or short paid invoices
• Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

Requirements :

• Bachelor’s Degree in Accounting, Finance, or Business highly preferred
• 5+ years of law firm billing experience is required
• Related Billing experience in a law firm or professional services company
• MS Office with emphasis on Word and Excel
• Advanced knowledge of the Thomson Reuters 3E product suite
• Elite 3E and Electronic Billing Systems experience
• Proficiency in using Power BI to generate reports
• Ability to multitask and prioritize
• Detail-oriented mindset
• Interpersonal skills in order to work effectively within a team environment, as well as independently
• Ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment