Office Administrator

Job Description

Job Description

Job Title : Office Administrator

Location : Bow, NH

Company : Northeast Air Sealing

Job Type : Full-Time (Part-time considered)

Reports to : Operations Manager / Owners

About Us :

Northeast Air Sealing is a trusted leader in home energy efficiency services, specializing in air sealing, insulation, and energy audits. We help homeowners and builders improve comfort, save on energy costs, and reduce environmental impact. Were a growing company with a dedicated team that values professionalism, integrity, and quality work.

Position Summary :

We are seeking a detail-oriented, organized, and dependable Office Administrator to join our team. This role is critical to ensuring smooth day-to-day office operations and providing administrative support to our field crews and management team. The ideal candidate has strong communication skills, thrives in a fast-paced environment, and is comfortable with scheduling, customer communication, and office systems.

Key Responsibilities :

• Customer Service & Communication
• Answer phones and respond to emails in a professional and timely manner
• Schedule customer appointments and follow up on service calls
• Communicate with homeowners, vendors, and internal team members
• Maintain a high level of customer satisfaction
• Scheduling & Coordination
• Coordinate daily and weekly schedules for energy auditors
• Confirm appointments and manage changes or cancellations
• Work with contractors and utility programs (e.g., NHSaves, HERS Raters, Architects)
• Office & Administrative Tasks
• Manage incoming and outgoing mail, emails, and documents
• Maintain accurate records of projects, permits, and compliance documentation
• Handle data entry, file management, and administrative reporting
• Order office and job site supplies as needed
• Support for Field and Management Team
• Assist with project tracking and workflow updates
• Help prepare job packets and paperwork for crews
• Support HR, payroll, or accounting tasks as requested

Qualifications :

Work Environment & Schedule :

Compensation & Benefits :

How to Apply :

Please send your resume and a brief cover letter to : info@neairsealing.com with the subject line Office Administrator Application