Job Description
Job Description
Description :
The Building & Facilities Manager oversees the day-to-day building and custodial operations at Christ House and Kairos House facilities, ensuring safe, clean, and functional spaces for patients, Kairos members, staff, and visitors.
Essential Functions :
1. Supervise maintenance and custodial staff, including scheduling, performance management, training, and ensuring adherence to safety and operational standards.
2. Routine and Preventative Maintenance
- Coordinate routine and preventative maintenance programs ensuring reliability of critical systems (HVAC, electrical, plumbing, etc.).
- Oversee the timely completion of maintenance and repair work, ensuring quality standards are met and minimizing disruption to facility operations.
- Coordinate daily custodial routines and special cleaning projects in collaboration with the Lead Custodian to ensure consistent cleanliness and infection control.
- Provide hands-on maintenance and custodial support as needed.
3. Project Management
Oversee the planning and completion of maintenance projects, including small and large-scale renovations, structural repairs, and updates.Develop and manage a Capital Improvement Plan for building systems and facilities that supports long-term infrastructure and facility needs, ensuring timely planning, budgeting, and execution of upgrades and maintenance projects.4. Safety and Security Management
Lead emergency preparedness and response planning and drills related to building infrastructure (e.g. fire, power outages, floods, HVAC failures).Coordinate inspections of fire and security alarm systems, fire extinguishers, emergency generators, elevators, and other building systems as required.Ensure compliance with all local, state, and federal regulations related to building / facilities.5. Vendor Contracts, Licenses, and Permits Management
Maintain organized records of inspections, maintenance contracts, licenses, permits, and expiration dates, ensuring timely renewals and compliance with regulatory requirements.Coordinate facilities-related contract deliverables and relationships with service vendors (e.g. HVAC, elevator, security system, pest control, etc.).Assist with the renewal of city building and elevator licenses.Assist with the renewal, negotiation, and execution of maintenance and utilities contracts, ensuring compliance, cost-effectiveness, and alignment with facility needs (e.g. HVAC, water, electricity, gas, pest control, etc.).6. Budget Management
Develop and manage the Building / Facilities and Capital Improvements budgets, including forecasting, cost analysis, and monitoring expenditures to ensure alignment with organizational goals and financial constraints.Maintain and track fixed assets to support lifecycle planning and develop replacement schedules aligned with facility needs and financial constraints.7. Provide rotating on-call coverage for after-hours issues at Christ House and Kairos House facilities.
8. Perform other duties as assigned.
Requirements :
Education : Bachelor's degree preferred but not required.Experience : 3-5 years experience in facilities management or building operations. Experience in a healthcare or residential setting preferred. Supervisory experience preferred.Skills : Excellent organizational, project management, and time management skills. A self-starter with an ability to multitask. Strong critical thinking and problem-solving skills. Ability to plan strategically and demonstrate resourcefulness in setting priorities. Ability to communicate effectively.