Accounts Payable Specialist

Accounts Payable Specialist

Stafford, VA

The Accounts Payable Specialist is responsible for reviewing and verifying invoices for accuracy, ensuring that all required documentation is collected, and entering transactions into the accounting system. This role supports the finance team by maintaining organized records, resolving discrepancies, and contributing to efficient financial operations. The ideal candidate will demonstrate strong organizational skills, keen attention to detail, and a solid understanding of fundamental accounting principles.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Review vendor invoices and expense reports for appropriate documentation and approval prior to processing.
• Process invoices and expenses in an accurate and timely manner.
• Enter and upload invoices into the accounting software.
• Maintain and organize copies of invoices and approvals.
• Communicate with vendors and employees regarding payment status and other inquiries as needed.
• Assist with month-end close activities.
• Research and resolve discrepancies as needed.
• Support the Travel Management Office as directed.
• Train employees on expense procedures as required.
• Provide support to employees experiencing issues with expense reports.
• Assist in the year-end close-out by providing supporting documents and any other calculations as requested.
• Participate in business meetings, events, and company functions to support the management team.
• Review company policy documents as necessary.
• Perform other related duties as assigned.

EDUCATION

EXPERIENCE

CORE SKILLS / COMPETENCIES

Required Knowledge, Skills and Abilities

WORKING CONDITIONS

SPECIAL POSITION NOTATIONS

This position description outlines the general responsibilities and requirements for the stated position and in no way is an exhaustive list. The company maintains the right to assign or reassign responsibilities to this position at any time.