Penn State Alumni Association - Engagement Team, Office Manager

Office Manager

Penn State is currently seeking an Office Manager in supporting Penn State Alumni Association - Engagement Team. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Executive Director of Engagement and working closely with Penn State Alumni Association - Engagement Team, as well as other partners, the Penn State Alumni Association - Engagement Team, Office Manager will :

Plan, organize, support, and coordinate daily office activities and administrative processes within the Penn State Alumni Association - Engagement Team office;

Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications;

Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit

Greet visitors and provide information; review, respond to, and direct inquiries

Provide support for scheduling, personal calendars, and travel arrangements

Coordinate meeting logistics including scheduling, material preparation, and agendas

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

Create and maintain files and databases

Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections

Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs

Resolve inquiries and ensure compliance with work unit and / or university policies and procedures

Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

May coordinate work assignments of department / unit support employees to ensure efficient work flow and process

Will interview, train, and direct the work of other support staff, students, and wage payroll personnel

The successful candidate will have :

Experience as administrative assistant including supervisory experience;

A strong attention to detail;

A dedication to and understanding of the skills required to build relationships with various communities;

Exemplary interpersonal and communication skills;

A proven ability to self-motivate and work both independently and as part of a team;

A commitment to professional development, learning, and being mentored.

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience Required Certifications : None

Penn State's Division of Development and Alumni Relations If you believe in the power of higher educationand philanthropyto shape the public good, you will excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu.

Building a Career and a Life at Penn State Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroomit's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world : psu.edu / this-is-penn-state / facts-and-rankings.

This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues : statecollegepa.us and statecollege.com.

BACKGROUND CHECKS / CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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