Payroll Analyst

Payroll Analyst

Medica is a nonprofit health plan with more than a million members that serves communities in Minnesota, Nebraska, Wisconsin, Missouri, and beyond. We deliver personalized health care experiences and partner closely with providers to ensure members are genuinely cared for.

We're a team that owns our work with accountability, makes data-driven decisions, embraces continuous learning, and celebrates collaboration because success is a team sport. It's our mission to be there in the moments that matter most for our members and employees. Join us in creating a community of connected care, where coordinated, quality service is the norm and every member feels valued.

The Payroll Analyst is responsible for the accurate, timely, and compliant processing of payroll. This role focuses on payroll execution, validation, reconciliation, reporting, and employee support, ensuring a high level of service and regulatory compliance. Performs other duties as assigned.

Key Accountabilities

• Payroll Processing & Execution
  • Process regular and off-cycle payrolls using UKG, ensuring accuracy of earnings, deductions, taxes, and net pay
  • Validate payroll inputs from timekeeping (UKG Dimensions), HR events (new hires, terms, leaves), and benefit changes
  • Review pre- and post-pay reports to identify and correct discrepancies
• Reconciliation & Compliance
  • Reconcile payroll results to funding files, general ledger entries, and payroll reports
  • Ensure compliance with federal, state, and local payroll laws and tax regulations
  • Support year-end activities including W-2 processing and tax reconciliations
• Employee & Partner Support
  • Research and resolve payroll inquiries related to pay, taxes, garnishments, and deductions
  • Partner with HR, Benefits, and Finance teams on payroll-related events
  • Communicate payroll-related information clearly and professionally to employees
• Reporting & Controls
  • Prepare payroll reports, audit documentation, and control evidence
  • Execute established payroll controls and document results
  • Participate in payroll testing during system updates or process changes
• Continuous Improvement
  • Identify opportunities to improve payroll accuracy, efficiency, and documentation
  • Contribute to updates of payroll procedures

Required Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, or equivalent experience in related field
• 3 years of work experience beyond degree

Preferred Qualifications

• Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)
• Experience with UKG Pro Payroll, UKG Dimensions
• Multi-state payroll experience
• Advanced Excel skills

Skills and Abilities

• Understanding of payroll tax and wage compliance
• High attention to detail and ability to meet processing deadlines
• Strong customer service and communication skills

This position is an Office role, which requires an employee to work onsite, on average, 3 days per week. We are open to candidates located near one of the following office locations: Minnetonka, MN, Madison, WI, Omaha, NE, or St. Louis, MO.

The full salary grade for this position is $70,200 - $120,400. While the full salary grade is provided, the typical hiring salary range for this role is expected to be between $70,200 - $105,315. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data. In addition to compensation, Medica offers a generous total rewards package that includes competitive medical, dental, vision, PTO, Holidays, paid volunteer time off, 401K contributions, caregiver services and many other benefits to support our employees.

The compensation and benefits information is provided as of the date of this posting. Medica's compensation and benefits are subject to change at any time, with or without notice, subject to applicable law.

Eligibility to work in the US: Medica does not offer work visa sponsorship for this role. All candidates must be legally authorized to work in the United States at the time of application. Employment is contingent on verification of identity and eligibility to work in the United States.

We are an Equal Opportunity employer, where all qualified candidates receive consideration for employment indiscriminate of race, religion, ethnicity, national origin, citizenship, gender, gender identity, sexual orientation, age, veteran status, disability, genetic information, or any other protected characteristic.