Project Coordinator

Exceptional. No Exceptions.

Timberline Communications Inc. (TCI ) is a leading provider of wireless infrastructure and telecommunications construction services across New England. Headquartered in Canton, MA, with a satellite office in Merrimack, NH, we have built our reputation on delivering safety, quality, and precision-every site, every time.

Whether executing complex macro tower builds, rooftop deployments, or scaling out dense urban small cell networks, TCI brings clarity, consistency, and collaboration to every project. We deliver infrastructure that keeps communities connected and businesses online.

Climb Higher (About the Job)

The Project Coordinator - Network Services plays a critical support and oversight role in supporting the successful execution of network infrastructure projects within the wireless telecommunications industry. This position is responsible for tracking project deliverables, timelines, and budgets, as well as ensuring efficient communication and collaboration between project teams, clients, and vendors.

The Project Coordinator provides essential administrative and financial support to the Project Management teams, enabling them to focus on strategic planning, problem-solving, and overall operational execution. In addition to all of the aforementioned support functions, this role also serves an important oversight function ensuring that all operational teams and individuals adhere to company and customer processes and procedures. This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Your Work that Keeps us Connected (Job Responsibilities)

• Project Tracking & Reporting :
• Track Project Deliverables & Deadlines : Proactively monitor project progress against established timelines, milestones, and deliverables. Utilize project management software and tracking tools to ensure accuracy and completeness of data.
• Generate Timely & Accurate Reports : Develop and distribute regular project status reports, highlighting variances from planned schedules, budgets, and resource allocations. Escalate potential issues and risks to the Project Manager in a timely manner.
• Maintain Project Documentation : Organize and maintain comprehensive project documentation, including contracts, subcontracts, invoices, change orders, and correspondence, in a centralized and easily accessible location.
• Update Project Plans : Using insights, and in coordination with the Project Manager, keep project plans and all tracking documents up-to-date.
• Financial Management & Invoicing :
• Primary Interface with Accounting : Serve as the primary point of contact between the project management team and the accounting department, ensuring seamless communication and collaboration on financial matters.
• Project & Vendor Setup : Create new project entries and new vendor entries in accounting and project management systems, ensuring data accuracy and completeness.
• Invoice Processing & Tracking : Receive, review, and process all sub-supplier invoices, ensuring accurate coding, proper approvals, and timely payment. Track invoice status and follow up on overdue payments.
• Billing & Pay Applications : Coordinate the preparation of monthly billings and progress reports for clients. Prepare and submit owner or prime contract pay applications and invoices, ensuring compliance with contract terms and conditions.
• Payment Follow-Up : Proactively follow up on payments to subcontractors and payments from customers, spearheading payment dispute or discrepancy resolution.
• Administrative & Project Support :
• Field Reports & Data : Prepare field reports and data summaries for project management review, providing insights into project progress and performance.
• General Administrative Tasks : Perform a variety of administrative tasks to support the project management team, including scheduling meetings, preparing presentations, and managing correspondence.
• RFP Support : Provide comprehensive support to the Request for Proposal (RFP) process, including assisting with bid preparation, proposal formatting, and document control.
• Project Closeout : Assist with project closeout documentation, ensuring all required paperwork is completed and submitted in a timely manner.
• Schedule of Values Maintenance : Maintain and reconcile the schedule of values for each project, ensuring accuracy and consistency across all applicable project management and financial systems and programs.
• Problem Solving & Issue Resolution :
• Proactively identify and resolve project-related issues and discrepancies.
• Collaborate with project team members to develop solutions to problems.
• Escalate appropriate issues to the applicable team and / or project lead for guidance and resolution.
• Intra-Company Coordination and Facilitation
• Process and Procedure Adherence : Monitor all aspects of operational activities as they relate to company and customer guidelines, rules and regulations. Ensure Network Services business is conducted as efficiently and effectively as possible across all other company organizations, groups and teams while applying best practices in all possible areas.
• Facilitation : Consistently assess day-to-day activities in order to drive the removal of operational friction and to create a solutions-oriented environment and culture across the division and the company at large.

Signal Strength (Qualifications)

Minimum two (2) years' experience in a general business environment with project coordination and / or administrative experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

You'll Rise Above if (additional skillset)

Excellent Organizational & Administrative Skills : Strong attention to detail, ability to prioritize tasks, and manage time effectively.

Why TCI - What You'll Gain (Benefits)

Timberline Communications Inc. is an equal opportunity employer. It is our policy to assure equal employment opportunity to all qualified applicants by prohibiting discrimination because of race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity, veteran or military status, or any other characteristic protected by federal, state, or local law.