Office Administrator

About Us:

At Quartermaster AI, we believe the ocean should be a safe and sustainably managed resource for all. By leveraging cutting-edge AI and robotics, we unlock capabilities that were only recently impossible. Our distributed open-ocean systems enable every vessel to sense, compute, and communicate, enhancing maritime domain awareness for those who need it most. Our hub is just outside of Washington, D.C, where our leaders, engineers, and key contributors congregate often to contribute to our mission, which is to enhance maritime domain awareness.

Job Description:

Quartermaster AI is seeking a highly organized and proactive Office Administrator with a background to support day-to-day office operations while also assisting with detail-oriented legal and administrative tasks at a high-growth, fast paced start up. This role is ideal for someone who enjoys keeping an office running smoothly, welcoming clients, and ensuring critical documentation is handled with precision.

Key Responsibilities:

• Greet clients and visitors, ensuring a professional and welcoming environment.
• Maintain office organization, including tidying break rooms and common areas.
• Print, scan, digitally file, and prepare documents for meetings and client needs.
• Coordinate office deliveries, vendors, janitorial services and general office supplies.
• Support scheduling, mail handling, and general administrative tasks.
• Maintain organized digital records and document tracking systems.
• Provide administrative support for compliance-related tasks as needed.

Required Qualifications:

• Prior experience in an office assistant, administrative, or similar in-person support role.
• Detail-oriented with strong organizational skills.
• Dedication toward office cleanliness
• Excellent communication and professionalism when interacting with clients.

Preferred Qualifications:

• Demonstrated ability to work in a fast-paced environment
• Experience with Gsuite, Slack, Notion, etc
• Familiarity with Ashby or other ATS platforms is a plus!
• Graphic design / experience with Canva is a plus!

Why Join Us?

• This is a unique opportunity to combine office operations with meaningful legal and administrative support. You'll play a key role in keeping our Arlington office running smoothly while ensuring critical documentation is processed accurately and on time. You'll work with top-tier professionals in the defense and intelligence sectors.
• Competitive salary, benefits, and career growth opportunities.