Administrative Assistant

Benefits : 401(k)

Dental insurance

Health insurance

Job Summary :

The Administrative Assistant provides professional administrative and operational support to the CEO and HR Director of a manufacturing company. This role involves managing executive schedules, coordinating key business activities, handling confidential information, and ensuring efficient communication. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities in a fast-paced industrial environment, as well experience in customer service.

Executive Support :

Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.

Conduct research and compile data to assist in decision-making.

Act as a liaison between the CEO and senior management, employees, clients, and vendors.

Screen and prioritize emails, phone calls, and requests for meetings.

Operational & Administrative Support :

Oversee and coordinate special projects and initiatives as assigned by the CEO.

Assist in preparing operational reports, performance reviews, and financial summaries.

Manage confidential documents and ensure data security.

Assist in organizing company events, meetings, and executive conferences.

Coordinate with different departments to ensure smooth operational workflow

Manufacturing Industry Support :

Understand the company’s manufacturing processes, supply chain, and production schedules.

Support the CEO in monitoring key operational metrics and performance indicators.

Assist in liaising with suppliers, contractors, and regulatory bodies.

Prepare reports on manufacturing efficiency, costs, and productivity as needed.

Travel & Logistics Management :

Arrange business travel, including transportation, accommodations, and itineraries.

Process expense reports and reimbursements for executive travel.

Qualifications & Skills :

High School Diploma

2+ years of experience as an Executive Assistant, preferably in a manufacturing or customer service.

Strong organizational and time-management skills.

Excellent verbal and written communication skills.

Ability to handle confidential information with discretion.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong problem-solving abilities and attention to detail.

Ability to work independently and manage multiple priorities.

Bilingual English / Spanish (preferred)

Work Environment : Office-based role

May require flexibility in work hours based on business needs.

About the Company :

ALCO Designs is a manufacturer of merchandising displays catering mainly, but not exclusively, to the supermarket industry. We strive to deliver our customers great solutions and results. Our company is growing and looking for talented individuals to join us in our mission!

ALCO Designs is committed to a respectful and purposeful work environment this includes each team member taking responsibility for the greater good of the company and its goal to provide exceptional customer service.

Additionally, ALCO Designs is an Equal Opportunity Employer; we proudly promote a diverse workforce and do not discriminate. We encourage all employees and applicants who meet the position requirements to apply for advancement within the organization regardless of race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Harassment or inappropriate behavior of any kind is not tolerated.