Program Manager Assistant

Job Description

Job Description

Job Summary

This position is responsible for the management and oversight of all operations of the Juvenile Court's Evening Reporting Center (ERC), including scheduling and supervision of contracted personnel, program purchases, program behavioral / statistical reports, and program improvement together with assisting with Juvenile Court programs documentation. Work is assigned by the Juvenile Court Judge in terms of general and specific instructions. Completed work and reports are checked for accuracy and the nature and propriety of the final results.

Essential Functions

Essential Functions : These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Supervises Juvenile Court personnel employed at the ERC.

Maintains documentation of schedules, programs, classes, and events that occur at the ERC.

Maintains personnel records, protocols, and policies incidental to the functions and activities of the ERC.

Coordinates ERC operations with the Juvenile Court Programs Administrator, Department of Juvenile Justice, District Attorney's Office,

• and all other service providers or consumers.

Maintains and controls all ERC financial records, documentation, and grant reports.

Supervises and approves all ERC special events, ERC community activities, and other ERC presentments from Juvenile Court to individuals, agencies, or other entities.

Communicate daily with all ERC participants concerning program requirements.

Communicate with all ERC participants' parents, probation officers, and court personnel on a weekly basis concerning each participant's academic standing and behavior.

Purchases groceries and supplies needed for the ERC.

Develop agency alliances for ERC program activities.

Compiles weekly and monthly attendance records for all ERC participants.

Creates and administers weekly and monthly behavioral / progress reports of all ERC participants. Create and administer a monthly demographical report of all ERC participants.

Creates and administers a report of all events, strengths, weaknesses, and improvements of the ERC on a monthly basis.

Distributes weekly schedules to all Juvenile Court contracted personnel at the ERC.

Creates a meal plan (snack / dinner) for the ERC on a weekly basis; prepares and / or oversees meal preparation for all ERC participants.

Assists the Juvenile Court Programs Administrator with documentation of other Juvenile Court programs when the ERC is closed (Fridays and holidays).

Additional Duties :

Employees in this classification may be expected to perform any related duties as required by proper authority.

Knowledge, Skills, and Abilities

Knowledge of Juvenile Court and Rockdale County policies and procedures.

Knowledge of general juvenile, family, and applicable laws.

Knowledge of basic accounting and bookkeeping principles and practices.

Knowledge of basic statistical analysis principles and practices.

Knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Access, etc.).

Knowledge of the principles and practices of public writing and speaking.

Knowledge of supervisory principles and practices.

Ability to delegate tasks and to plan and supervise work activities.

Ability to obtain contract compliance.

Ability to communicate effectively and professionally with program participants, coworkers, contracted personnel, supervisors, other County officials, and the general public.

Ability to use proper grammar, spelling, and punctuation.

Ability to coordinate calendars, schedules, events, deadlines, and financial planning.

Ability to sit, stand, walk, talk, hear, and occasionally lift objects weighing up to 10 pounds in order to perform a variety of job tasks.

Ability to handle and reach in order to prepare food and shelve food. Visual acuity at both close and far away distances.

Working Conditions

Work is performed primarily in an office environment; however, occasional home or site visits may be required as juvenile circumstances warrant. The employee will make occasional trips to County recreation facilities for inside sports activities supervised by County recreation employees.

Minimum Qualifications

Monday-Thursday, 9am-7pm