Accounts Payable Specialist

Accounts Payable Specialist

This leading vet clinic is looking for their next AP Specialist to join their team! If you want to work for a company that has a love for animals, apply now!

Qualifications :

2+ years of accounts payable experience.

Ability to process 400+ invoices weekly

Experience with manual invoice entry

Experience with mid-large ERP software

Job Description

We are seeking an Accounts Payable Specialist to manage multiple locations alongside other AP Specialists and the AP Manager. This role involves manually managing the AP inbox daily, processing bills accurately, and ensuring proper general ledger coding of invoices. The position requires establishing a good working relationship with both employees and vendors.

Responsibilities

• Manage multiple locations with other AP Specialists and AP Manager.
• Manually manage AP inbox daily, ensuring bills are entered into Chase360.
• Respond to internal and external emails efficiently.
• Reconcile vendor AR aging to our vendor payable balance.
• Review new and updated vendor documentation for the AP Manager.
• Organize emails into the correct folders and follow up as needed.
• Process bills accurately and ensure proper backup is attached.
• Ensure correct general ledger coding of invoices.
• Perform account maintenance, recording entries, and reconciling books of accounts.
• Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.
• Ensure check requests and employee expense reports are properly documented.
• Download all online invoices promptly to prevent late payments.
• File paperwork correctly, whether in a filing system or electronically.
• Assist with W9's and 1099s to ensure proper tax reporting.
• Stay informed of regulatory requirements and best accounting practices.
• Assist in special projects as needed.
• Work overtime as required.

Pay and Benefits

The pay range for this position is $24.04 - $30.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Newport Beach, CA.

Application Deadline

This position is anticipated to close on Oct 14, 2025.