Accounting Specialist

Accounting Specialist

Job Number : 361544

Category : Finance / Accounting

Location : Irvine, CA

Pay Range : $22.50 - $37.50

Start Date : Right Away

Keywords : #AccountingSpecialistjobs; #Irvinejobs;

Benefits : Medical / Health Benefits with multiple plan options, Flexible Spending Accounts, Dental and Vision

401k

On the job training / cross-training

Life Insurance, disability insurance, and voluntary life insurance for family members available.

Accident and critical illness insurance optional.

Scheduled performance reviews

Referral program

POSITION SUMMARY :

The Accounting Clerk plays a vital role in a high-volume transaction environment by reconciling vendor accounts, managing three-way invoice matching and posting, and responding to inquiries. Additional responsibilities include processing payroll hours, preparing reports, and performing account reconciliations. The role may also encompass various other accounting duties as assigned.

With minimum supervision, responsible for any combination of calculating, posting and verifying of accounting data of a complex nature which requires thorough knowledge and understanding of one or more of the following functions : Accounts Payable, Accounts Receivable, Cost Accounting, Billing and Payroll / Labor.

RESPONSIBILITIES :

Ensure proper coding, approval, and documentation of invoices in accordance with company policy.

Accurately post invoices to ensure timely payment to suppliers in accordance with purchase order terms.

Reconcile supplier statements and accounts on a regular basis.

Maintain compliance with Sarbanes-Oxley (SOX) controls.

Participate in month-end close activities to ensure accurate general ledger entries and make necessary corrections.

Support internal and external audit preparation and follow-up activities.

Resolve discrepancies and issues with business partners and vendors promptly.

Prepare various reports and perform accounts payable reconciliations.

Process payroll hours accurately and ensure timely reporting.

Undertake ad hoc tasks as needed.

Prepare accounts receivables, journal vouchers, progress billings, operating and financial statements.

Post and balance journal entries.

Type vouchers, invoices, statements, reports and maintain records. Assist in the preparation of financial reports and operating statements.

In the payroll function, may process time records, compile payroll statistics, calculate deductions such as Social Security, withholding taxes, 401k contributions, or garnishments, and disburse payroll.

Review work of accounting clerks and assist when needed.

Investigate questionable data and take corrective action when necessary. Analyze and reconcile ledger accounts.

Interface with functional departments, management, vendors and customers.

Perform other related responsibilities.

The essential functions have been provided as examples of the @type of work performed by employees assigned to this job classification. The Company reserves the right to modify the work assignments and / or to make reasonable accommodations so that qualified employees can perform the essential functions. The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

QUALIFICATIONS :

Strong customer service orientation with a collaborative team-player attitude.

Advanced analytical and problem-solving.

Exceptional attention to detail and strong organizational abilities.

Excellent written and verbal communication skills.

Proficient in Microsoft Office : Outlook and Excel.

Proficient in English.

Proactive approach with a continuous focus on process improvement initiatives.

2- or 4-year Finance or Accounting degree preferred, or equivalent experience.

Three years Accounting / Payroll experience or demonstrated ability to perform described responsibilities.

Two years college accounting or equivalent professional coursework preferred.

Prior computer experience (i.e. Excel) and data entry required.

Ability to accurately input and calculate numbers and operate a 10-key calculator by touch.

Knowledge of basic accounting principles as well as California labor laws and taxes where applicable.

Accurate typing skills of 35 WPM may be required.

Must demonstrate effective verbal, written and interpersonal communication skills.