Proposal Assistant

Proposal Assistant

The Proposal Assistant supports the submission of research proposals to federal, state, and private funding agencies; works closely with the proposal and award team; ensures that all administrative components of grant proposals are accurate, complete, and submitted on time; and provides support for post-award management and tracking.

Responsibilities :

• Assist in the preparation and formatting of proposal documents, including budgets, biosketches, current and pending support, and other required forms
• Gather necessary documentation for proposal submissions
• Review and compile complete proposal packages, ensuring adherence to sponsor guidelines and University policies
• Maintain proposal files, including tracking submission timelines, approvals, and post-submission documentation
• Assist in the receiving, logging, tracking, scanning, and distribution of awards
• Enter and manage proposal data in electronic research administration systems
• Assist with monitoring funds for line-item balances and overall balances
• Provide support in the creation of budget documents for award modifications, revisions, and other budget adjustments
• Serve as a liaison between investigators and research support offices, providing updates and clarifying submission requirements
• Explain procedures, forms and formats, definitions, and other requirements for the preparation and submission of budgets
• Assist in developing tools, templates, and guidance materials for proposal preparation

Minimum Education, Work Experience & Required Certifications : Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience. Accepted Required Certifications : None

Background Checks / Clearances : Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits : The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

EEO IS THE LAW : Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.