Administrative Assistant

Job Description

Job Description

We are looking for a highly organized and detail-driven Administrative Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will support healthcare professionals and leadership by ensuring smooth day-to-day operations. This opportunity allows you to make a meaningful impact within the healthcare industry while building valuable administrative experience.

Responsibilities :

• Provide comprehensive administrative support to healthcare teams, ensuring efficient operations and timely task completion.
• Schedule and coordinate meetings, appointments, and events, both in-person and virtual, to maintain organized workflows.
• Prepare, edit, and distribute reports, presentations, and documentation related to patient care and operational initiatives.
• Perform accurate data entry and maintain confidential records, including patient and organizational information.
• Assist with compliance-related tasks, such as preparing regulatory reports and ensuring adherence to healthcare standards.
• Collaborate with various departments to optimize resources, improve processes, and contribute to operational efficiency.
• Communicate professionally with patients, staff, and external stakeholders, providing excellent customer service.
• Support healthcare leaders with administrative tasks tied to initiatives like documentation improvement and digital transformation.
• Contribute to cost-containment efforts by streamlining processes and identifying efficiencies.
• Previous experience in administrative roles, preferably within the healthcare sector.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills with strong attention to detail and time management abilities.
• Effective written and verbal communication skills, capable of engaging with diverse stakeholders.
• Ability to manage sensitive and confidential information with discretion.
• Problem-solving skills and adaptability to thrive in a fast-paced environment.
• High school diploma or equivalent required; an associate's or bachelor’s degree in a related field is a plus.
• Familiarity with receptionist duties, data entry, and answering inbound calls is advantageous.