Executive Assistant II

Executive Assistant II

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Directors of Finance Operations, Accounting, and Risk. This role is critical and requires a strong focus and execution. The successful candidate will handle a high volume of tasks, including complex calendar management, prioritizing tasks amidst numerous requests, and monitoring and tracking meeting priorities and emails. Additionally, the role involves managing domestic and international travel, expenses, and administrative functions for the office. The candidate will ensure timely action on deliverables and provide comprehensive support for the Directors.

Responsibilities :

Manage complex calendars and scheduling for Directors.

Prioritize tasks and requests effectively, ensuring urgency where necessary.

Monitor and track priorities and emails, acting as a proxy when required.

Handle domestic and international travel arrangements and expenses.

Manage administrative support functions and documentation follow-up.

Ensure timely action on deliverables and preparation for meetings.

Essential Skills :

At least two years of college required; bachelor's degree preferred.

6+ years of experience supporting senior management (Directors, VPs, Senior VPs, or CEOs).

Proficiency in Microsoft Office, Outlook, and Zoom.

Experience with calendar management, travel booking, and expense management.

Exceptional verbal and written communication skills.

High integrity and discretion in handling confidential information.

Additional Skills & Qualifications :

Experience with Concur and BCD Travel is advantageous.

Experience working in a large company with multiple Executive Assistants.

Ability to collaborate effectively with others.

Longevity in previous roles (2-3 years) is a plus.

Prior EA experience at a similar organization is a plus.

Work Environment :

This position requires working onsite five days a week. The environment is fast-paced, with each day presenting new challenges and opportunities. It is ideal for individuals who thrive in ambiguity, love curiosity, enjoy being part of a team, and making meaningful connections.

Job Type & Location :

This is a Contract position based out of Seattle, Washington.

Pay and Benefits :

The pay range for this position is $31.00 - $33.00 / hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan

Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off / Leave (PTO, Vacation or Sick Leave)

Application Deadline :

This position is anticipated to close on Nov 13, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.