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Operations Assistant

Operations Assistant

USG Insurance Services, Inc.Canonsburg, PA, US
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description

Operations Assistant Hours :

  • 8 : 30-5 : 00 Local Time Location : In Office, with flexibility for hybrid Compensation : Based on Experience Offices : At USG, we empower our team members with the flexibility to opt for remote, hybrid, or fully in-office schedules.

Presently, we operate nine physical branch locations across the United States :

  • California : Irvine Florida : Tampa Idaho : Sandpoint Illinois : Chicago Louisiana : Covington Minnesota : Shoreview Pennsylvania : Canonsburg Texas : Arlington and Houston Who We Are : Welcome to USG, a distinguished national wholesale broker and managing general agent (MGA) with a prominent presence across the nation.
  • Our extensive network spans over 400 different markets and we proudly write business in all 50 states.
  • USG has consistently earned recognition for our excellence, being ranked as a 5-star MGA by Insurance Business of America for four consecutive years.
  • Moreover, we take pride in our continuous acknowledgment as a Top Insurance Workplace over the past five years, as voted on by our current team members.
  • Understanding that a fulfilling culture is paramount in career satisfaction, we at USG prioritize fostering a collaborative and mentoring-focused environment.
  • We recognize the pivotal role each team member plays in our success, emphasizing hands-on training to ensure everyone feels comfortable and confident in their role.
  • At USG, we actively empower our team members to bring their authentic selves to the workplace, recognizing that fostering diversity is essential for a thriving, creative, and dynamic professional environment.
  • In today's rapidly evolving business landscape, embracing cutting-edge technology is not just a choice but a necessity for staying relevant in the marketplace.
  • Our in-house IT development and support teams, located in Canonsburg, PA, expertly oversee and manage both our proprietary and third-party systems, ensuring our sales operations stay at the forefront of technological advancement.
  • Embark on your professional journey with USG, where it's more than just a job – it's a vibrant and supportive community committed to nurturing your success.   The Role Itself We’re seeking an Operations Assistant who thrives in a fast-paced, high-energy environment and brings a positive, solutions-focused mindset to every task.
  • The ideal candidate will be highly organized, adaptable, and able to manage shifting priorities with professionalism and enthusiasm.
  • You should be energized by working in a dynamic and sometimes chaotic environment, while maintaining accuracy and attention to detail.
  • A willingness to constantly learn, grow, and take on new challenges is essential, along with strong communication skills and the ability to collaborate effectively across all levels of the organization.

    • Responsibilities include :

  • The Operations Assistant provides high-level administrative and operational support to the Chief Operating Officer (COO) and leadership team, ensuring smooth day-to-day operations and effective coordination across departments.
  • Key Responsibilities Execute administrative tasks including drafting letters, memos, forms, and reports based on written or verbal instructions.
  • Provide direct operational and administrative support to the COO and leadership staff.
  • Manage complex scheduling, coordinate meetings, and maintain calendars for executives and teams.
  • Prepare, update, and maintain reports, spreadsheets, and internal documentation.
  • Process and organize incoming and outgoing correspondence, including email, phone calls, and physical mail.
  • Maintain accurate records, databases, and organized filing systems (digital and physical).
  • Collaborate with multiple departments to ensure workflow efficiency and timely task completion.
  • Coordinate travel arrangements for new hires, staff, and leadership, including booking flights, hotels, and transportation.
  • Support legal and compliance functions by preparing documentation, organizing case files, and tracking deadlines.
  • Maintain office supply inventory, anticipate needs, and place / expedite orders as required.
  • Plan and coordinate meetings, events, and corporate catering needs.
  • Organize and schedule appointments, ensuring optimal time management for leadership.
  • Perform additional duties and special projects as assigned to support operational priorities.

    • What We Are Looking For :

  • Qualifications & Skills To perform this role successfully, the Operations Assistant must consistently demonstrate competence in each essential job duty.

    • The ideal candidate will have :

  • Excellent verbal and written communication skills, with strong interpersonal and customer service abilities.
  • Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
  • Solid business writing skills for preparing professional correspondence, reports, and documentation.
  • A high level of professionalism, integrity, and discretion.
  • Exceptional time management skills, with a proven track record of meeting deadlines and staying organized under pressure.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • A positive, energetic, and adaptable approach to work, with a willingness to learn and grow.
  • High school diploma or equivalent (required); post-secondary education a plus.
  • Minimum of 2 years of clerical or administrative experience in an office environment (preferred).
  • Ability to sit for extended periods while working on a computer.
  • Ability to lift up to 20 pounds occasionally.

    • What USG has to offer :

  • Competitive pay based on experience Comprehensive Benefits Package including : Company-paid benefits : Short-Term Disability, Long-Term Disability, Basic Life, AD&D, and Team member Assistance Program Medical, Dental, Vision, and Life 401K Retirement Plan Flexible Spending Account Dependent Care Tuition Reimbursement Producer Savings Bonus Plan   Access to 24 / 7 virtual training through USG University Outstanding Company Holiday Schedule and Generous Paid Time Off Package Potential for exponential growth in the company Join Us!
  • If you're excited about the wholesale industry and are ready to contribute your skills and passion to a dynamic team, USG Insurance Services is the perfect company for you.
  • We're looking for individuals who share our entrepreneurial spirit and are eager to help us shape the future of wholesale insurance.

    • Visit https :

  • / / www.usgins.com / index.aspx to learn more about our work, our team, and the opportunities we have available.
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    Operation Assistant • Canonsburg, PA, US