CDA - Pesticide Applicator Administrative Assistant (Administrative Assistant II)

Job Title : Pesticide Applicator Licensing and Administrative Support

Organizational Purpose : This work unit exists to enforce the Pesticide Act and the Pesticide Applicators' Act. The statutes enforced deal with consumer protection and environmental protection concerning the distribution and use of pesticides and the commercial application of pesticides as it relates to agricultural chemicals.

Major Objectives of the Position : This position exists to provide office support for enforcement of the provisions of the Pesticide Applicators' Act and its associated rules and regulations pertaining to the regulation of pesticide applicators. To implement the governing laws and regulations as they pertain to the private pesticide applicator program through the examination, licensing, and renewal process of all private pesticide applicators in the State of Colorado. Provide back-up support for the examination and licensing of certified operator, qualified supervisor, and commercial applicator businesses.

Primary Duties

Pesticide Applicator Licensing : Receives, reviews, processes, and approves or rejects / returns applications for licensure from pesticide applicators, with the primary focus being private applicators. Reviews and assess' experience of applicants for compliance with Pesticide Applicators' Act and determine appropriate license level. Reviews and responds to private applicator internet site activity, including online study guide orders and license applications. Accounts for fees received. Run reports for inspectors and program coordinator. Trains others in position. Responds to calls and questions regarding the licensure process and provides direction as necessary.

Continuing Education Credits (CECs) : Generates and mails CEC status letters at least once a year, post continuing education credits for licensed pesticide applicators, file attendance forms. Generates and mails CEC workshop notifications to pesticide applicators throughout the workshop season, with their priority being on private pesticide applicators.

Pesticide Applicator Examination : Implements and interprets the Pesticide Applicators' Act by reviewing and evaluating applications for examination for pesticide applicator licenses and determining compliance of such applications. Reviews and assess' experience of applicants for compliance with Pesticide Applicators' Act and determine appropriate exam and license level. Instructs applicants and enforces testing guidelines, throughout the licensing examination process. Selects appropriate exams; administers, proctors and grades exams. Enter applicator records into appropriate database. Creates and maintains related hard and soft files. Works with on-line testing company to address on-line examination approvals, questions, issues, and scheduling of applicators. Responds to calls and questions regarding the examination process and provides direction as necessary.

Administrative Support

Inspection Data Entry : Enter inspections and enforcement actions into the software tracking system as needed. Run reports for inspectors and external clients. Order supplies and print jobs for this position and others in the pesticide applicator group. Crosstrain in Commercial Applicator Business Licensure processes and Qualified Supervisor and Certified Operator licensure to provide backup for other positions in the pesticide applicator group. Provide reports for program coordinator and section chief as requested. Receive and respond timely to hard copy mail, faxes, email, voice mail, telephone calls and walk in clients. Monitors the supply of Private Applicator Study Guides for sale and resupplies when necessary. Makes recommendations to the Certification and Training Program Manager to improve program efficiencies.

Revenue tracking I CRN's I database maintenance : Review and account for renewals and licensing revenue receipts for section on a day to day basis. Submits deposits to fiscal for physical licensure payments received daily. Tracks receipts over month / year, immediately responds to questions regarding CRNs to ensure revenues can be posted monthly to each applicator's account, ensures the appropriate revenue code is correct. Completes and organizes correspondence and computer projects as assigned. Provides assistance in development, testing and implementing new procedures for computer and licensing programs / Colorado Interactive or other. Operates and maintains various office computers and office machines.

Program back-up - maintenance : Provides full service back up for the 200 and 93 Administrative Ill positions, which exists to provide for the licensing and / or registration of commercial, limited commercial, public applicators. pesticide sensitive individuals and private pesticide applicators. Verifies insurance validity, expiration dates and insurance amounts to maintain proper licensing requirements. Compiles lists and reports, presents this information in test report and lists formats for publication / distribution by using database management systems, self-defining reports and Google suite programs.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement : This posting is only open to residents of Colorado at the time of application.

Salary : Hourly : $19.16 - $22.99 Annually : $39,852.00 - $47,820.00

Minimum Qualification : Proven Experience, Knowledge, Skills : Two (2) years of experience as administrative support in an office setting OR A combination of education and experience as administrative support equal to two (2) years of experience.

Preferred Qualifications : Relevant experience working for the State of Colorado.

Conditions of Employment : Must be a resident of the state of Colorado at the time of application.

Required Competencies (Knowledge, Skills and Abilities) : Excellent interpersonal, communication and customer service skills. Detail oriented. Excellent communication skills; able to communicate effectively and articulately in writing and orally with diverse communities in all corners of the state. Work well under pressure. Strong relationship management skills and excellent representation of the department in community interactions. A proven track record for developing and maintaining trusted relationships with stakeholders and industry experts. Excellent negotiation and consensus building skills. Proactive approaches to problem-solving and with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Proficient use of Microsoft Office and Google Suite. Proficient in database manipulation and administration. Excellent customer service skills, in person and over the phone. Interpersonal skills and communication will be assessed in the interview.

Important Information : Part of, or the entire selection process for this position will involve a review of the information you submit in your application materials. Therefore, it is paramount that in the experience portion of your application, you describe the extent that you possess the education, experience and competencies outlined in the job announcement as well as the special and / or preferred qualifications. Failure to include adequate information or follow instructions may prevent you from competing in subsequent measures used to arrive at a top group of applicants. Please submit the following : Online application (completed fully) describing how you meet the minimum qualifications OR If you are not able to submit an online application, a paper application is available at this link : PDF State Paper Application (Download PDF reader) . Paper applications must be received (either by US mail or email to mary.hunt@state.co.us by the closing date and time of the application period listed on this announcement.

Factors that will be assessed : Technical Competence

Technical experience as it relates to the duties outlined in this job announcement. Depth and Breadth of Experience

Experience that covers multiple areas outlined in this job announcement. Experience should be varied and not one dimensional and demonstrate a wide range of community involvement. Job Fit

Experience will be evaluated to determine how well your past experience aligns with and meets the business needs of this position. Current experience is preferred.

APPEAL RIGHTS : If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.