Chapter Coordinator

Chapter Coordinator

Chapter Coordinator position located in Raleigh, NC. This role is hybrid based in Raleigh-Durham-Chapel Hill, NC and reports to the Chapter Deputy Director.

The Chapter Coordinator performs various operations and finance duties to support the daily operations of the Chapter office and is an information resource for chapter volunteers, members, and the general public. Responsible for regular bookkeeping and meeting reporting requirements. Maintains the Chapter's and the PAC's financial records and performs purchasing, accounts payable, and cash receipt functions. Spearheads the Chapter's fundraising appeals, manages the Chapter's donor data, and handles gift acknowledgments.

Job Activities :

• Oversees office operations and fulfills all administrative functions. Ensures staff have adequate supplies, equipment, and access to work space. Works with vendors to maintain service contracts. Ensures that all office-related policies and procedures are followed. Manages and inventories supplies in the storage unit for staff use. Assists the Director and other Managers with onboarding new staff members. Picks up and processes mail from P.O. Box.
• Fulfills all reporting requirements for the Sierra Club and other entities. Tracks and submits quarterly lobbyist and principal expense forms to the NC Secretary of State. Collaborates with the Communications Manager and volunteer leaders to update all leaders' lists after the Chapter and Group annual elections.
• Performs regular bookkeeping functions for the Chapter. Deposits and records all cash receipts and maintains documentation of all revenue and expense transactions. Disburses payments in compliance with chapter approval processes. Prepares reimbursement requests of national Club and Sierra Club Foundation. Coordinates with the Treasurer to help facilitate the reconciliation of bank accounts. Liaises with contractors as needed to ensure compliance with financial requirements. Assists the Treasurer as necessary to obtain financial information from local volunteers and national Sierra Club finance staff for submitting year-end financial reports.
• Provides frontline member and donor support and facilitates Chapter fundraising efforts. Responds to, or directs to other staff when appropriate, phone and email inquiries from the general public, members, and volunteers concerning membership, outings, environmental issues, and other matters. Collaborates with Chapter Fundraising and oversees creating and mailing club-designed fundraising appeals. Recruits and trains volunteers to assist with hand-addressed envelopes and handwritten notes to priority donors. Enters donations into the constituent management database, tracks donations, and prepares donor acknowledgments. Generates fundraising reports and provides donor data to Chapter volunteers.
• Provides cross-functional coordination, support, and collaboration for chapter projects. Maintains Chapter calendar and organizational management dashboard teammates are prepared, informed, and empowered to use the tools for ongoing revisions and additions. Maintaining these tools provides all staff with increased visibility and knowledge of timelines and projects.
• Responsible for meeting and event logistics. Plan and coordinate events, conferences, and special projects as needed with Chapter stakeholders. Uses online platforms to create events and take registrations. Makes bookings, arranges meal logistics, and travel arrangements. Provides in-meeting administrative support and supplies when needed.
• Leads on Equity. Supports efforts to implement National and Chapter equity and inclusion goals and Multi-Year Equity Plan outcomes across staff and volunteer leaders. Works to build a more equitable, just, and inclusive Sierra Club.

The successful candidate must have the following skills and experience :

Strong Candidates will bring the following characteristics and / or experience :

The salary for this position is $60,000 annually. This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union. The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan. This is a Category 6, non-exempt, represented position.

The Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club People Department in consultation with the employee's manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce belonging.