Academic Operations Coordinator

Academic Operations Coordinator

The role provides critical administrative, operational, and logistical support for the College's academic programs, faculty, and students. The position supports academic scheduling, faculty communications, policy implementation, and academic documentation processes. This position also ensures that academic operations run efficiently and consistently, fostering a high-quality experience for faculty and students while supporting the College's academic excellence and institutional priorities.

Responsibilities

Academic and Faculty Support

• Coordinate academic scheduling, room assignments, and classroom logistics with the Registrar and Program Directors.
• Assist with onboarding, scheduling, and communications for full-time and adjunct faculty.
• Provide administrative support for faculty and academic committee meetings, including agenda preparation, accurate minute-taking, and action item tracking.
• Manage textbook adoption and ordering processes; maintain inventory and distribution of course materials.
• Manage ATI orders and student counts by cohort, ensuring alignment with course sequencing, accurate billing, and timely access to ATI learning resources.
• Maintain faculty credential files and supporting documentation by institutional and programmatic accreditation standards (e.g., CVs, transcripts, licensure, and evaluation records).

Student and Program Operations

Data, Reporting, and Compliance

Administrative and Clerical Support

Facilities & Technology Support

Regulatory & Accreditation Support

Event & Logistics Support

Emergency Preparedness & Safety Support

Purchasing & Vendor Coordination

Required Qualifications

Associate's Degree required. A minimum of 2 years of experience in academic or administrative support required.

Preferred Qualifications

Bachelor's degree preferred. Experience in higher education or healthcare education preferred. Proficiency in Microsoft Office Suite. Familiarity with student information and learning management systems. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication abilities. Ability to maintain confidentiality and work with sensitive academic and personnel records. Demonstrated professionalism, initiative, and adaptability in a fast-paced academic environment.

Physical Requirements

S - Sedentary Work - Exerting up to 10 pounds of force occasionally. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Pay Range

$60,500.00 - $70,000.00. The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts. Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.