Office Coordinator

Job Description

Job Description

The Office Coordinator’s primary focus is on providing administrative support to the Construction and / or Office Manager and the overall project team. They must be able to manage and coordinate a variety of departmental activities under limited supervision. An individual is expected to be aware of business activities and events as they relate to the site they support.

This individual is expected to foster a collaborative work environment. It is essential that this person has excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, has strong computer skills, including Adobe, Microsoft Word, PowerPoint, and Excel, and has strong communication skills, both written and verbal.

• Provide administrative support for the leadership team by providing a myriad of support tasks to successfully meet project goals
• Answer phones, make copies, respond to emails, and resolve issues
• Receive and log inventory
• Compile reports on Excel, including production reports
• Extensive use of Google Earth to identify and chart project sites
• Track progress against production sites on wall maps
• Support financial processes and supply information as requested
• Coordinate ordering of office equipment supplies (i.e., office supplies, furniture, cell phones, tablets, etc.)
• Maintain contact lists for all managers and employees
• Responsible for building maintenance and security systems
• Build and maintain relationships with internal stakeholders
• Ensure a high level of internal client satisfaction
• Uphold and promote the company’s values
• Attend operational meetings as required
• Travel may be required for training
• Other duties as assigned

Skills and Abilities