Business Manager - Artificial Intelligence Interdisciplinary Institute at Maryland (AIM)

Business Manager

The Artificial Intelligence Interdisciplinary Institute at Maryland's (AIM's) vision is to create a future where AI serves humanity and society by taking a broadly interdisciplinary approach to its development. We work across all twelve colleges on campus in research, education, community building, and external engagements to realize this vision. We imagine a world where technologists, humanists, social scientists, and others all contribute to a positive AI future, and where all students on campus have the opportunity to build their own AI expertise, regardless of their future career path. Community is extremely important to us at AIM, and we aspire toward UMD's Values listed at umd.edu / about / mission.

The Business Manager fulfills essential operational and administrative duties for AIM's day-to-day business functions, working in close coordination with the Director of Operations & Finance. This role is critical to ensuring smooth operations across procurement, human resources, grant support, and financial reconciliation activities. The Business Manager reports directly to the Director of Operations & Finance. The Business Manager serves as the primary point of contact for routine business operations, managing procurement processes, supporting faculty and staff proposals / grants, administering shared faculty startup costs and research / course development grant management, coordinating human resources activities, and ensuring accurate financial recordkeeping and reconciliation across AIM's various budget systems and accounts. This position requires strong attention to detail especially with respect to budgeting and reconciliation, excellent organizational skills, and the ability to navigate complex university administrative systems while providing exceptional customer service to faculty, staff, and students.

Preferred Qualifications :

• Advanced degree (MBA) or professional financial / accounting credential (CPA).
• Five (5) years of professional experience in business office operations, including purchasing / travel expense management, procurement, payroll, accounting, financial reporting, budgeting, or related administrative functions.
• Strong interpersonal skills, abilities, and demonstrated experience working effectively with faculty, staff, students, and external partners in both centralized and decentralized work environments.
• Strong attention to detail and accuracy in handling financial transactions and sensitive information.
• Experience with financial systems (e.g. BA4, Workday, Adaptive, Concur), procurement systems, and human resources information systems.
• Significant experience with human resources policies and procedures, including recruitment processes, appointment management, and benefits administration.
• Knowledge of state and federal procurement policies, procedures, and regulations, including experience with competitive bidding processes and contract management.
• Strong demonstrated knowledge of accounting principles, financial reporting, and budget reconciliation processes.
• Experience with UMD and / or Workday financial / HCM systems strongly preferred.
• Experience with sponsored programs administration and grant management systems.
• Experience coordinating staff and faculty searches in a higher education setting.
• Familiarity with sponsored research administration, including pre-award and post-award processes, compliance requirements, and federal grant regulations.

Physical Demands :

Work is performed in an office environment and requires the ability to operate standard office equipment. The candidate will be required to perform activities such as : preparing and analyzing data and figures, engaging on a computer for a significant amount of time, and extensive reading.

Minimum Qualifications :

Knowledge, Skills, and Abilities :

Additional Job Details :

Job Risks : Not Applicable to This Position

Financial Disclosure Required : Yes

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department : CMNS-AIM Staff

Worker Sub-Type : Staff Regular

Salary Range : $80,000 - $120,000

For more information on Regular Exempt benefits, select this link.

Background Checks : Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility : The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement : The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice : The University of Maryland, College Park is an Equal Opportunity Employer.