Executive Assistant / Office Manager

Job Description

Job Description

A well-established private equity firm is seeking a proactive Executive Assistant / Office Manager to provide high-level administrative and operational support to the senior leadership team while overseeing the day-to-day management of the firm's New York office. This role combines executive-level support with ownership of office operations, making it ideal for a resourceful professional who thrives in a fast-paced, high-performance environment.

The ideal candidate has 5+ years of experience supporting senior executives within private equity, investment management, or financial services, and is adept at balancing executive support, team coordination, and operational oversight with discretion and professionalism.

Key Responsibilities

Executive Support

Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics

Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish

Manage priorities, track follow-ups, and ensure timely execution on key deliverables

Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international

Handle confidential information with sound judgment and discretion

Office Management

Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment

Serve as primary point of contact for the firm's external vendors and building management

Support onboarding and offboarding processes for employees and contractors

Manage expense reports, invoice processing, and budget tracking related to office operations

Coordinate internal events, team meetings, and firmwide communications

Identify and implement process improvements to enhance efficiency and organization across the office

Qualifications

Minimum 5 years of experience in an Executive Assistant or Office Management role within private equity, investment management, or financial services

Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities

Strong written and verbal communication abilities, with a professional and polished presence

High level of integrity, discretion, and confidentiality in handling sensitive matters

Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred

Hands-on, proactive, and resourceful with a “no task too small” mentality

Ability to work both independently and collaboratively in a small, fast-paced office environment

Compensation & Benefits

Base salary : $120,000 – $160,000 (commensurate with experience)

Annual discretionary bonus

Comprehensive medical, dental, and vision insurance

401(k) with employer contribution

Generous paid time off and firm holidays

Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team