Administrative Coordinator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Managing Director's Office (MDO) is a cabinet-level office with oversight of the City's

operating departments. The MDO works with these departments to :

The MDO oversees the following divisions :

Job Description

Position Summary

The Administrative Coordinator will provide comprehensive administrative support to the

Managing Director's Office (MDO) Administrative Services Unit (ASU). This position plays a key

role in ensuring the smooth operation of the unit by assisting with a wide range of functions,

including fiscal operations, human resources administration, and general administrative

services. The incumbent will be responsible for coordinating day-to-day office activities,

preparing and processing documents, maintaining records and reports, monitoring timelines

and deliverables, and facilitating communication between internal divisions and external

partners. The Administrative Coordinator will also assist with project tracking, procurement

and budgeting support, and staff onboarding activities as needed to ensure efficient and

consistent operations across the MDO.

Essential Functions

Duties include but are not limited to :

Administrative Coordination

Fleet Management / Vehicle Usage

Conference and Travel Request

Accounts Payable

Procurement and Contracts Management

Human Resources

Depending on assignment, position can report to one of the following : Director of Fiscal Operations and Administration, Assistant Director of Administration, Accounts Payable Supervisor Human Resources Manager, Deputy Director of Human Resources,

Required Competencies, Knowledge, Skills, and Abilities

Includes but not limited to

Qualifications

We value diverse experiences and are open to flexible qualifications. If you are passionate about this role and meet some of the key criteria, we encourage you to apply.

Additional Information

TO APPLY : Interested candidates must submit a cover letter and resume.

Salary Range : $47,000 - $57,000

Discover the Perks of Being a City of Philadelphia Employee :

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex : Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to : Human Relations Website :